Was tun Sie, wenn Ihr Projektplan aufgrund sich ändernder Anforderungen angepasst werden muss?

Revisit & adapt! Assess how new requirements impact project scope, timelines, and resources. Communicate adjustments to stakeholders and get buy-in. Update the project plan accordingly to reflect the changes. Maintain flexibility to accommodate further adjustments as needed.

La gestión del cambio en los proyectos, por ejemplo en los de construcción, es una actividad que requiere mucho control porque estos impactan, generalmente, en las fechas y costos pactados. Reconocer el cambio es evaluar los nuevos requisitos requeridos por el cliente del proyecto y reconfigurar las nuevas actividades, costos y duración con su correspondiente documentación para determinar como afectan los objetivos determinados en el proyecto. Será necesario dejar evidencias o registros de los cambios realizados para incorporarlos en la versión final del diseño.

Understand the nature of the change that is being requested, understand why was the request for change brought in at this moment and acknowledge the change formally.

Post acknowledging the change, assess the change impact, what breaks if the change is not in place, size of impact like how many users or processes break if the change is not in place. Also analyze the impact if the change is deployed as part of post go live change requests. After performing these assessments start looking into the other side of it i.e. how they impact the project scope, timeline, budget and resources.

In addition to above, you need to identify and mitigate any new risk introduced by the changes. Monitor the implementation of revised plan closely to ensure changes are executed effectively. Further, you have to remain flexible and adaptable as project progress to be prepared to make further adjustments.

É fundamental ter um plano de atualização, especialmente para documentações, requisitos e cronograma. Este plano deve ser discutido com todas as partes envolvidas para garantir que as novas especificações e prazos sejam claros e alcançáveis. Além disso, após essas definições, é essencial priorizar a comunicação, pois o cliente precisa estar ciente do plano, principalmente se houver impacto em entregas internas. Manter uma comunicação transparente e constante é crucial para garantir a compreensão e o apoio de todas as partes interessadas durante o processo de ajuste do plano de projeto.

Open and clear communication is crucial. Discuss the changes with your team members, stakeholders, and clients. Ensure everyone understands the reasons for the adjustments and how they will affect the project. If there is any change forum where the change is reviewed and approved, try to portray all the perspective and assessments performed which helps the forum to make decisions.

La gestión de cambios debe integrarse al plan de comunicación del proyecto. Todos los involucrados o partes interesadas: clientes, proveedores, inversionistas, accionistas, otras partes interesadas, deberán ser notificados de los cambios realizados a través de las herramientas implementadas por el equipo de proyecto. Deberá evaluarse el impacto en los objetivos del proyecto y en su alcance para realizar las acciones correctivas oportunas.

La implementación de los cambios requerirá un monitoreo sistemático por parte del equipo de proyecto para evitar desviaciones que pudieran originar insatisfacciones a los clientes del proyecto.

In my experience, measuring the indicators is very important for the project. The leaders can know the progress, positive and negative, if the methodology was correct form since the planning.

Mi experiencia me ha permitido llegar a la conclusión de que la gestión del cambio es inevitable en la ejecución de los proyectos. Una de las causas que he identificado es el conocimiento parcial por parte del cliente de los requisitos requeridos y la determinación inadecuada del presupuesto calculado.

When your project plan needs adjusting because the requirements have changed, it's like suddenly finding a new road on your journey- as there is no other way you have to Take Control. :) First, try to update the plan maybe like redrawing your map to include the unexpected detour. Then, it's super important to communicate ( I miss this aspect sometimes :P) with your team about the changes just like letting your travel buddies know about the new route. Finally, being in charge and implementing the changes into action, smoothly into your project, kind of like driving down that new road and making sure everyone's on board. It's all about staying flexible and working together to keep moving forward!