From my point of view, board meetings begin long before they physically occur. You have to get all members to participate in creating the agenda. From management we must provide all prior information with sufficient time for its study and analysis. During the meeting we must ensure that everyone is an important part of the purpose, being respected and listened to. Only in this way will we continue to move forward.

In Policy Governance, at least half the time is spent on Strategy Review. I ask each board member to prepare one generic review question. A generic question can be asked to the Executive Director without special training in that area. For example, 'Is there any financial trend that is a warning for you?''Is anyone covering multiple jobs and what is the plan?''Are there strategic targets that should be changed?' Generic questions level the conversation so all can participate. Otherwise, the Chair, Director, and Finance Chair dominate the conversation.

To ensure every voice is valued and heard in a nonprofit board meeting with diverse opinions: SET EXPECTIONS: Emphasize respectful, inclusive dialogue from the start. FACILITATE EQUITABLY: Manage discussions to give everyone a chance to speak. ACTIVE LISTENING: Show genuine interest and reflect back what you hear. ENCOURAGE OPENNESS: Create a safe space for sharing differing views. STRUCTURED AGENDAS: Use clear agendas to balance participation. ACKNOWLEDGE INPUT: Recognize and appreciate all contributions. FOLLOW UP: Ensure all voices are considered in final decisions. These practices foster an inclusive environment where every board member feels heard and valued. How do these strategies resonate with you?