Está lidiando con retrasos inesperados en la configuración de un evento en vivo. ¿Cómo priorizas tus tareas de manera efectiva?

No matter what, keep going. Do what you can with what you currently have and then add on as things arrive. What you don't want to do is stop everything while you wait on a vendor to arrive. Your clients are looking to you to problem solve while pushing through the issues. It's also key to check on vendors ahead of time to make sure there are no issues. Many vendors wont call you to say they are late. They just show up late. Have a Vendor manager who keeps up with them the day before the event to confirm arrival time and the day of.

I have a tool Vibe which helps me to manage all my task.also it help me to set up all the task and assign to my team and track the progress.

Nothing causes disgruntlement as much as being in the dark, which worsens when it doesn’t meet expectations. 🔆 Team: explain the situation, find quick solutions as time is of essence, deploy additional resources to expedite. 💠 Vendors: they play the active role in the setup - gauge the situation from them and see how you can facilitate. Keep calm, and address issues during post event debriefing. ✳️ Clients: keeping them in the dark can only aggravate the situation. Be honest and assure them the extent of the reality. Sometimes they can provide some solutions even. (Bonus: Check Rory Sutherland’s thought on London’s train systems introducing the time board in managing the concept of ‘delays’.)

I've found that when things go off track at an event, the main focus is always to get things back on track as quickly as possible with the minimum of fuss. Anybody who has worked on live events knows from the planning stage to the de-rig stage anything can go wrong. I've alway found that the communication should be isolated to the teams and leaders who are directly effected. If a technical issue arises early that you know will be rectified there is no point communicating the problem to performers, musicians and sponsors/stakeholders that could create doubt, stress and uncertainty where it is not needed.

One thing about events, is you cannot expect everything to go according to plan. But wha you can expect is flexibility. Ensure you have cell phone numbers to those key people and have your Vendor Manager make calls to see who can change schedules and arrive earlier than what was agreed. It also doesn't helpt o create a timeline that gives wiggle room for situations like this.

When faced with unexpected delays in live event setup, effective prioritization is key. Start by assessing the situation to identify the most critical tasks that need immediate attention. Delegate responsibilities based on team strengths and ensure clear communication to avoid confusion. Focus on tasks that directly impact the event's success, and be prepared to make quick decisions to keep the setup on track. Flexibility and adaptability are essential in managing such challenges.

With delays, you must understand the real time impact. Assess the situation, determine what will be affected and how. Some tasks may be dependent or independent. Independent tasks can proceed without delay. Dependent tasks will need to be prioritized based on the event needs. In all things, stay calm, make an assessment and then determine the next steps.