Vous êtes plongé jusqu’aux genoux dans les changements de planification d’événements. Comment s’assurer que toutes les parties concernées sont sur la même longueur d’onde ?

I call a meeting or send a clear, concise update to all involved parties, summarizing the changes and the plan moving forward. I ask for confirmation of understanding and invite questions or concerns. I also use project management tools to track progress and share updates in real-time. By communicating changes promptly and transparently, I ensure everyone is informed and aligned, avoiding misunderstandings and ensuring a smooth execution of the event.

I call a meeting or send a clear, concise update to all involved parties, summarizing the changes and plans moving forward.i also ask for confirmation of understanding and invite questions or concerns.

Maintain a centralized project management tool like Trello or Asana to track changes and updates. Communicate changes promptly through regular meetings and written updates. Ensure all parties have access to updated plans, schedules, and contact information. Encourage collaboration and feedback to address concerns and ensure smooth implementation of changes.

3 Keys for handling event changes and keeping everybody on the same page at your meeting: 🧭 Create a one-page written agenda If your R.O.S. "Run of Show" doesn't fit on one page, it's too long. Many times event outlines are too detailed with script content and unnecessary items. 🧭 Distribute your agenda All key players— your Presenters, AV team, and Emcee—should review the R.O.S. before your event. You will see fewer changes at the event if you invite the participants to share input before the meeting. 🧭 Identify one person to make changes This may be your event coordinator, meeting producer, or "show caller." Avoid having too many chefs in the kitchen! Assign one person on your event team to make and share changes to your agenda.

Actually my thoughts on Open Dialogue. One should have a team of people max of 3. Then we 3 should create an environment where the feedback is taken care of with encouragement and valued at its best. Each one should be responsible for timings of the events occurred by their team/task. Then comes the regular communications through interpersonal meetings or using real time digital platforms and regular such kind of meetings. Every respective UPDATE is to be shared and All 3 Individuals should come in panel to discuss better outcomes. These ways can't let them bifurcate transparency and this allows them for a real-time problem-solving and ensures that everyone has the latest information, minimising misunderstanding and keeping them and agile.

Centralise all communication and updates, have proper systems in place where updates can be posted and is accessible to everyone. A good example of this is to create a what's app group 7 days prior to event. Use it during the event for communication and updates.

In hospitality and all other industries a key to success is to have the right people in the right place all the time. This can be achieved by understanding you teams strengths and weaknesses. Have a meeting to discuss this, is good way to ensure everyone is on-board.

Data capturing is crucial for successful events a simple way, is to have a debriefing at the end of the event, and to create and save "wash-up" notes for next event. These can always be retrieved and add insight of what worked and what did not at the next event.