Comment gérez-vous les attentes des parties prenantes lorsque le budget du projet de recherche opérationnelle est dépassé ?

It is essential to elucidate the unforeseen difficulties encountered by the project team while concurrently striving to ascertain how the project outcomes can be leveraged to enhance the value proposition for the stakeholders. It may also be proposed that some intermediate results be delivered in order to obtain some value before the final delivery.

cost and schedule overruns are common issues in OR projects and honest and precise disclosure using business analysis techniques from BA frameworks and best practices like BABOK are crucial to present stakeholders with a comprehensive understanding of the situation, to name a few, impact analysis and scenario analysis are the most important ones. in my opinion, some of the key principles of honest disclosure are: timely communication, transparency, impact analysis, stakeholder engagement, creating action plan that address budget overrun and continuous feedback to stakeholders. Systematic disclosure considering these points help to build trust, improves decision making and strengthen collaboration among project stakeholders.

Acredito que neste caso, deve-se realizar uma apresentação e prestação de contas! Em seguida um plano aditivo que seja compatível com as demandas excedentes!

This often highlight a disconnect between stakeholder expectations and project realities. Effective project management should involve setting realistic budgets and timelines through rigorous risk assessments and scenario planning. If stakeholders resist adjusting their expectations to align with these assessments, it might be necessary to reframe the project's objectives or scope. This proactive approach not only manages expectations but also mitigates future conflicts and ensures strategic alignment with the project's goals.

To address budget overruns in operational research (OR), consider adopting alternative solutions such as agile project management or iterative development. These approaches allow for flexible adjustments and continuous stakeholder feedback throughout the project lifecycle. Additionally, implementing robust scenario planning and risk management strategies can help anticipate potential issues and adapt proactively. Engaging stakeholders in regular reviews and prioritizing critical deliverables can also ensure alignment with realistic expectations, reducing the likelihood of significant budget deviations.

to prevent such overruns, the team should exploit several strategies including: root cause analysis of cost overrun, using better estimation techniques, like Monte Carlo simulation, establishing risk management frameworks and methodologies like FAIR, lessons learned documentation and governance and project oversight strengthening.

To manage projects effectively, break them into small, cost-efficient parts, especially early on when testing the initial hypothesis and ROI. This approach allows for ongoing communication and flexibility after each milestone. If costs exceed the original budget, reassess the ROI. In operational research, ROI is often more quantifiable, which can justify increasing the budget or closing the project. Ending a project after careful evaluation shouldn't be seen as failure but as adherence to optimization principles.

One often overlooked factor is the impact of organizational culture on budget overruns. Traditional approaches may fail to address underlying cultural issues such as resistance to change or lack of cross-departmental collaboration. To challenge the status quo, consider conducting a cultural audit to identify and address these issues. Additionally, leveraging advanced data analytics and AI for more accurate forecasting and risk assessment can provide insights that traditional methods might miss. Encouraging a culture of transparency and continuous improvement can also help manage expectations and reduce overruns.