Knowing the building and all assets the building has should be the first step. There should be a preventive maintenance plan, these requirements could be obtained from the equipment manuals or from statutory complainces. The schedules for these preventive maintenance should be tracked preferably using a digital tool. A properly designed and setup digital tool will send alerts to the personnel in charge (may be a vendor) as a reminder. An ecalation to a higher level may be activated if the personnel in charge fail to acknowledge the alert. Upon completion of each scheduled maintenance task, update of the digital tool is needed. A properly discharged maintenance regime will prolong the life span of the asset and equipment.

In my experience, You should have asset register and technical status of all your assets. A scheduled preventive maintenance plan is the life safety belt for your assets. Then comes the role of predictive maintenance which insures your asset's continuouse operation without any unplanned downtime. Preventive and condition based maintenance will reduce the need for major corrective maintenance. In case you have multiple corrective actions required at the same time -which is a very serious indication of lack of efficient and effective maintenance - you should start with life threatening issues then with business continuity threatening issues. But being PROACTIVE not Reactive is the secret of maintenance and Facility management success.

Priorizar el mantenimiento de instalaciones no solo alarga su vida útil, sino que también previene gastos mayores a futuro. En mi experiencia, la clave está en implementar un programa de mantenimiento preventivo sólido, que no solo aborde los problemas actuales, sino que evite que surjan otros más costosos. Además, el uso de tecnología como software de gestión es un gran aliado para optimizar tiempos y asegurar que nada se quede sin atender.

From my view, a combination of proactive strategies & systematic approaches: - Regular Inspections - Preventive Maintenance schedule for equipment and systems - Asset Management, Keep an updated inventory of all facilities and equipment. - Staff Training on proper usage and maintenance of equipment. - Feedback Mechanisms - Regular Energy Efficiency measures - Establish and maintain emergency response plans (e.g., fire safety, natural disasters). - Sustainability initiatives and Practices ( eco-friendly materials, recycling and waste reduction within the facility) - Vendor Management

Above all aspects are equally important and most effective way is to have a predictive analysis & tools driven softwares which also has the capabilities of monitoring, alarming and controlling machines as per their performance, some how machines can run slight farther from scheduled PM dates, hence can help in effectively management of PMs of all Machines within facilities