Vous planifiez un événement avec une équipe. Comment créer une culture de collaboration ?

Our vision is to create an immersive experience that celebrates innovation and fosters meaningful connections within the tech community. Through interactive workshops, insightful keynote speeches, and collaborative networking opportunities, our event aims to inspire creativity, spark dialogue, and drive actionable outcomes. Our target audience comprises tech enthusiasts, entrepreneurs, industry leaders, and aspiring innovators seeking to stay ahead of the curve and make impactful contributions to the digital landscape. We aspire to measure our success by attendee engagement, post-event feedback, tangible outcomes such as partnerships forged or ideas generated, and the lasting impact felt within the tech ecosystem.

I would pair up the individuals according to their skillset and what they bring to the table. After delegating the work then the twins must jet off to fulfill their tasks given to them. After a designated time period, we'll then meet altogether around some coffee and a snack to share what we did which will allow everyone to contribute and make each pair stronger in ideas and execution.

Definir la visión es importante, pero no únicamente con el equipo organizativo, es imprescindible que en esta primera fase la marca esté muy involucrada, para estar tod@s alineados desde el minuto 0.

Try to understand the qualities and expertise of each one in the team and assign them their job or role accordingly. It is very important to let everyone enjoy their work and contribution towards the team and give active participation in making the event successful

Event planning is always a collaborative exercise, and takes thoughtful communication across individuals, departments, organizations and teams. Making sure to assign general roles and responsibilities ahead of time, as well as identifying ways that each person’s skills sets overlap and key collaboration periods during the timeline will help to encourage everyone to work together toward the common goal.

Event Manager Responsible: Overall event coordination, budget management, timeline adherence Accountable: Ensuring the event's success and alignment with the vision Consulted: Providing input on major decisions Informed: Progress updates, changes in plans Program Coordinator Responsible: Developing event agenda, selecting speakers and topics Accountable: Ensuring the program aligns with the event's vision and goals Consulted: Seeking feedback on session topics and speaker selections Informed: Updates on program development and changes

The best way for a collaboration is delegating duties to people best suited for the job, that will make the workload easier to manage and produce better results.

Lo considero ideal para trabajar en equipo que cada quien tenga una tarea, al igual apoyar como el líder del equipo de trabajo con las revisiones constantes de cada uno del equipo

They have always emphasised on open communication, in which members are obliged to feel comfortable expressing their ideas and concerns with the team. Now while this is important, I believe that fostering a culture of trust and respect should be the priority. Many a time, miscommunication happened due to excessive micromangaging and the lack of empowerment for each team members to make decisions and take ownership of their tasks. By cultivating a supportive and respectful culture where team members understand each other's expertise, contributions, and opinions, we can avoid miscommunications, and therefore strengthen collaborative efforts.

Establish Communication Channels: Set up formal communication channels such as email, phone calls, or video conferences for important updates, meetings, and discussions. Utilize informal communication channels like chat apps (Slack, Microsoft Teams), social media groups, or online forums for quick questions, updates, and casual conversations. Regular Updates and Meetings: Schedule regular team meetings to discuss progress, address challenges, and make decisions. Send out periodic email updates summarizing key milestones, upcoming tasks, and deadlines. Use video calls for more interactive discussions and brainstorming sessions.

La comunicación es uno de los grandes errores en cualquier proyecto. Algunas ideas: - Una plataforma de comunicación donde TODOS los equipos puedan ver en qué momento está el evento. - Y trabajar de forma consciente cómo va a ser la comunicación de este proyecto: · Reuniones periódicas de supervisión · Reuniones fijas de seguimiento (por ejemplo, reuniones semanales o quincenales) · Canales de comunicación diaria: personalmente, recomiendo reducir los canales de comunicación e intentar que haya un único canal de comunicación asíncrona (por ejemplo, herramienta de gestión de proyectos) y un canal de comunicación en directo (por ejemplo, reuniones).

Communication is the pillar of any collaborative project. Communication is just not choosing tools at communication but also being clear and careful with words and details that have to be communicated. The team leader has to make it a point that everyone's view and suggestions are welcome and the mode to the same has to be kept as a record in the firm of email, msgs, audio, etc. The same can be shared immediately whenever required. All communication should follow guidelines and respect each other in the team.

O segredo para o sucesso de todo evento é a comunicação clara e sincera, manter a equipe engajada e sentir que faz parte de tudo, ter um olhar para colocar a pessoa certa na função certa, saber identificar talentos e extrair o melhor todos vai fazer com que trabalhem inudos pra atinger o objetivo. Que é o sucesso do evento, dessa forma você terá um time que vão dar o máximo para que tudo aconteça.

To create a culture of collaboration for an events team incorporate software that drives that collaboration. If it's looking at the design or the creative, play around with miro, if you're looking to design the site plan jump into OnePlan and get the team collaborating together.

Create a Safe and Supportive Environment: Foster an atmosphere where team members feel comfortable sharing their ideas and opinions without fear of judgment. Emphasize the value of creativity and innovation, encouraging everyone to contribute their unique perspectives and insights. Promote Open Communication: Encourage open dialogue and active listening during meetings and brainstorming sessions. Create opportunities for team members to express their ideas, suggestions, and concerns freely. Facilitate Collaborative Brainstorming Sessions: Schedule dedicated brainstorming sessions where team members can come together to generate ideas and solutions.

Very very important as everyone needs appreciation for their contribution and efforts. With the technologies around and with the skills and creative minds, a lot more can be expected from a creative mind. Innovations are the key to giving something different than the league. The team should be encouraged to give and do something more than their capabilities and render more than what they are planning to do. It's always a continuous process and so.motivating your team to give their best like before and give out that extra effort that has never been given before should be analysed on a daily basis and inputs to be given accordingly. .

Brainstorming sessions that incorporate design thinking principles is highly fruitful. Also, delegating responsibilities and ownership of projects related to the event would foster creativity and ideation.

Respect and Appreciate Differences: Embrace the unique backgrounds, experiences, and perspectives of each team member. Encourage mutual respect and appreciation for diversity, recognizing that everyone brings valuable insights to the table. Promote Open Dialogue: Create opportunities for team members to openly discuss their perspectives, experiences, and cultural backgrounds. Foster a culture of open communication where everyone feels comfortable sharing their ideas and opinions without fear of judgment.

Acknowledging the contributions of every team member is paramount, regardless of imperfections. Event organization demands significant stress and multitasking capabilities. Hence, it's crucial to appreciate the efforts of colleagues, beginning with simple gestures such as saying "thank you", "congrats", or "well done". This recognition not only boosts morale but also serves as motivation for sustained dedication in future endeavors.

Otras ideas: - Agradecimiento en público - Agradecimiento a todos los equipos + enfatizar todo lo que se ha hecho muy bien y comentar lo que hay que mejorar - Ofrecer compensaciones en el caso de ser necesario: descansar al día siguiente, horas libres.. a valorar en función de cada empresa, evento y proyecto.

Building a culture of collaboration in event planning involves clear task assignments, regular team meetings (weekly or biweekly), and open communication. Everyone must feel heard, respected, and valued for their contributions, fostering a cohesive and productive team dynamic.

Before project assignments for a team begin, establish the standards of clear (to the point and timeliness) and safe communication (agree to deliver the message professionally, courteously, kindly).