Voici comment vous pouvez améliorer la communication avec les membres de l’équipe et les parties prenantes en tant que chef de projet.

Mastering active listening is about more than just hearing words—it's about engaging with intent. By tuning in fully, avoiding interruptions, and reflecting back understanding, you create an environment where team members feel valued and heard. This fosters deeper engagement, driving more effective collaboration and project success.

As a project manager, I enhance communication with team members and stakeholders through active listening by giving my full attention during conversations, avoiding distractions, and ensuring that I understand key details to avoid any future discrepancies while dealing with the project. I reflect on what’s said by paraphrasing to confirm understanding and try to ask as much open-ended questions as possible to encourage deeper discussion. I acknowledge emotions to build trust and provide feedback thoughtfully, ensuring the speaker feels valued. This helps me to foster a collaborative project environment and a feeling of ownness in every individual associated with the project..

I have mistaken myself that I am an active listener for a long time. I thought listening means remembering everything they said word to word. Then I thought listening is understanding what a person is saying in those spoken words. I realise lately that listening happens beyond words. Listening is understanding what they are feeling / what they need / what position they are in / what they want to do / what they want us to do….

As a project manager, you can enhance communication with team members and stakeholders by establishing clear and consistent channels, such as regular meetings, updates, and collaborative tools. Practice active listening to understand concerns and provide timely responses. Tailor your communication style to suit different audiences, ensuring clarity and transparency in all exchanges. Finally, encourage open dialogue and feedback, fostering a culture of trust and collaboration throughout the project.

In Shergroup we took the idea of a feature in Salesforce which was a CHATTER group and applied that to our team environment. We did this over 10 years ago and this is how we collaborate through the working day without endless meetings. We problem solve by adding answers to our CHATTER. Now starting this function for clients so we can collaborate with them.

Objectives need to be clear, precise and timely achievable. We have come through lot of the projects which we could be able to finish well within time with clear objectives. In general, for routine or supply chain projects, clear objectives are possible. Once have clear objectives, then streamlining the things and story building is easily possible. Further, certain bottlenecks can be tackled by more better manner. Some statistical tools, handful discussions, brainstorming sessions will be handy as well. For R&D projects of high level, fixing the goals and objectives may be challenging and hit and trial kind of approach is needed

Building on previous successes with internal tools, the organization developed a new collaborative function for clients. This feature enabled clients to engage directly in real-time discussions, share documents, ask questions, and receive updates, all through a centralized platform. This made client interactions smoother and more transparent. Results Clients gained direct access to the team for faster responses and collaborative problem-solving. Reduced reliance on long email chains and scheduled meetings led to quicker resolutions and higher client satisfaction. Clients had a clearer view of project progress and could participate more actively, resulting in stronger relationships.

Il est primordial, voire vital, pour le bien être des collaborateurs et le bon fonctionnement des projets/opérations d'instaurer un climat serein d'échange et de communication. Plus que ça, il faut inciter les collaborateurs à la participation et au partage. Cela augmente considérablement leur engagement, leur estime de soi, le sens de la responsabilité et leur permet de s'approprier les tâches.

Foster a Collaborative Environment: Encourage open discussions where team members feel comfortable sharing their ideas, concerns, and feedback. This builds trust and transparency. Facilitate Regular Meetings: Hold consistent check-ins and meetings to ensure continuous updates, clarify expectations, and resolve any misunderstandings. Regular communication helps in maintaining alignment and momentum.

Conduct daily and weekly standup and status meeting with team to monitor and track the program progress. Structure team meeting to be two way communication and encourage junior members to ask more questions related to project objectives and get clarified.

It is crucial to provide clear, transparent, and regular updates to stakeholders according to their requirements. In predictive project management, an approved communication plan ensures that stakeholder expectations are met. Any additional requirements should be addressed through a formal change request process. For agile project delivery, regular updates are facilitated through agile ceremonies such as daily stand-ups, sprint reviews, and retrospectives. These ceremonies not only keep stakeholders informed but also foster continuous improvement and collaboration within the team. Also, Utilizing tools like project dashboards and status reports can further ensure that all parties are aligned and informed throughout the project lifecycle.

I say work with your team and managers to establish a communication style that works for everyone. No need to set up more meetings if they are not needed. By all means if a meeting is absolutely needed, then have one. Otherwise, there are many other means of communicating project status without needing to pull everyone into a 30-minute to 1 hour meeting for something that people can do in 5-10 minutes.

Regular meetings play a vital role in project management by facilitating communication, collaboration, and accountability among team members and stakeholders. Here are some of the key benefits of holding regular meetings: 1. Status Updates 2. Problem-Solving 3. Alignment 4. Accountability 5. Feedback Loop 6. Fostering Relationships 7. Change Management 8. Motivation and Morale 9. Clarifying Roles and Responsibilities. 10. Follow-Up on Action Items. Overall, regular meetings are a core component of effective project management, helping to enhance communication, resolve issues, and keep the project on track toward successful completion.

Keeping everyone in the loop with consistent updates is crucial for project success. Establishing a reliable routine—be it daily stand-ups, weekly meetings, or detailed reports—ensures that everyone stays informed and aligned.

A cultura de Feedback mensal entre lider e liderados pode melhorar muito o entendimento da equipe dentro do projeto. Fiz parte de uma equipe onde essa cultura era utilizada e os resultados são fantásticos.

1. Be prepared before you seek feedback 2. Check if the other person is ready before you give feedback 3. Have actions and follow-up after you receive or give feedback

The biggest thing I see with feedback is that we tend to focus on others rather than ourselves. To establish a culture of feedback, we have to be receptive to our own flaws. It is easy to talk about 360 feedback but is another thing entirely to embrace it and accept the fact that every project manager will have flaws, including yourself. This way everybody grows. To implement feedback such as this, having a structured format and providing examples allows for in-depth exploration. Feedback is much more likely to be accepted if you were able to point out strengths and not only weaknesses. Make sure to provide positive feedback and not only wait for negative instances to correct behavior. Give credit where credit is due.

Acredito no poder de um bom feedback. Quando somos transparentes, expondo o que é preciso melhorar, o colaborador se sente mais conectado com o gestor e isso faz com que os resultados apareçam.

Promote Constructive Feedback: Train your team on how to give and receive feedback constructively. Focus on actionable suggestions rather than just identifying problems. This helps in improving processes and relationships.

Clear defined objectives in my thought is the most important topic for a successful manager to gain the required engagement and achievement from his team

Streamline Progress Tracking: Clear objectives provide a benchmark for measuring progress and performance. This makes it easier to communicate updates, track milestones, and address any deviations from the plan.

1. Devise some mechanism to check that objectives are clear to all the stakeholders. 2. Use visual aids wherever required 3. Seek feedback

Have your key kpis very clearly defined and understood by all the involved stakeholders. Once these are cleared out, there would be a functional owner for each. Ensure these are communicated in the regular connects as per timelines.

La clarté des objectifs est essentielle pour leur atteinte. La communication, l'explication et, souvent même, l'empathie, permettent de transmettre le bon message aux diverses parties prenantes. Simplifier les concepts et les missions permet de réduire le stress, la peur et la résistance aux changements auprès des collaborateurs.

Technology tools combined with regular interactions and Active listening is what will establish the dialogue. Tools can orchestrate however as leader we need to create a environment where people can express opinion.

Leveraging technology tools can streamline project communication and collaboration. Project management software centralizes information, tracks progress, and facilitates discussion. Instant messaging and video conferencing ensure clear communication, especially with remote teams. Integrating these technologies improves efficiency, collaboration, and decision-making.

Leveraging technology tools is essential for effective communication and collaboration in project teams. Here are some benefits of using technology tools: By integrating these technology tools into your communication strategy, you can: 1. Enhance team collaboration 2. Improve communication 3. Increase productivity 4. Reduce errors 5. Meet project deadlines Remember to choose tools that fit your team's specific needs and workflows.

Bring advanced project team collaboration measure and share mind map with colleagues on green field implementation. Technology software to be adopted by project team which will not only bring more collaboration within team but also, enable transparency at project work for leadership team to observe team motivation index