Administrative Officer (Secretary) - Facilities Management

The Department

Our Property Department is committed to providing integrated, customer-centric, sustainable and cost effective asset management, development management, project management and facilities management services to the key Business Units in the Club.

The Job

You will:

• Provide secretarial and general administrative support to the Executive Manager and the Facilities Management Corporate Operations team, including organizing business schedules, arranging meetings, maintaining physical/electronic filings, data input, booking facilities and other logistics
• Prepare timely and accurate operation reports and upkeep the asset inventory and budgetary control record; edit and prepare electronic documents & handle data entry
• Provide procurement and finance administrative support, including raising Purchase Requisitions, following up on Purchase Order opening/closing status, maintaining procurement & financial records, preparing Goods Received Notes, arranging payment etc.
• Support staff on-boarding / off-boarding processes and other HR related matters for the team
• Coordinate various administrative processes for the team(s)
• Organize and coordinate meetings with internal and external parties
  
  
  

About You

You should have:

• Higher diploma or above in business administration / management, property / facility management, or other relevant discipline
• A minimum of 4 years clerical experience; working experience in property management or construction fields will be considered an advantage
• Knowledge of facility management practices and business ethics
• Good analytical, problem-solving skills, with attitude of detailed and result oriented
• Hands-on experience in using MS Office applications and SharePoint; advanced user in Excel would be an advantage
• Proficiency in producing PowerPoint presentations
• Experience in using Maximo and Oracle would be an advantage
• Good communication and interpersonal skills in both English and Chinese
  
  
  

Terms of Employment

The level of appointment will be commensurate with qualification and experience.

Enquiries

We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.