Executive Assistant to Chairman | 60K-70K

Job Duties

• Manage the Chairman's calendar, schedule appointments, and coordinate meetings with internal and external stakeholders
• Prepare agendas, take meeting minutes, and distribute information to meeting attendees as needed
• Make domestic and international travel arrangements for the Chairman, including booking flights, hotels, ground transportation, and arranging itineraries
• Serve as the primary point of contact for the Chairman, screening and prioritizing incoming communications. Review, prioritize, and respond to emails on behalf of the Chairman.
• Provide administrative support, such as drafting correspondence, preparing presentations, and compiling reports
• Anticipate the Chairman's needs and proactively address issues before they arise
• Maintain the Chairman's contact lists and database of key information
• Handle sensitive and confidential information with the utmost discretion and professionalism
• Assist with special projects and other duties as assigned
• Collaborate with other executives and departments as needed.
• Assist with special projects, research, and analysis.
• Support on the personal matters as requited

Qualifications and Skills

• Bachelor's degree or equivalent experience
• Minimum 8 years of experience as an executive assistant or in a similar high-level administrative role
• Exceptional organizational and time management skills with the ability to prioritize and multitask
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong problem-solving and decision-making abilities
• Discreet and able to handle confidential information with the highest integrity
• Flexible and able to adapt to changing priorities and demands
• Willingness to work extended hours as needed