Human Resources Assistant

Job Number

24-099

Application Deadline

9/17/2024

Position Start Date

9/17/2024

Position Title Human Resources Assistant Required Application Type School Related Personnel Salary/Pay Scale Minimum $45,000 Job Description

The Niskayuna Central School District is now accepting applications for a probationary Human Resources Assistant.

ASSIGNMENT: ASSIGNMENT; 12 months per year; 37.50 hours per week.

GENERAL INFORMATION: This position exists in a school district and serves as the primary point of contact for the Director of Human Resources and the Human Resources Coordinator. The incumbent is tasked with performing day-to-day operations of the Human Resources office, including the logistics involved in managing the Director’s calendar, supporting administrative tasks and special projects. The incumbent in this position is required to have a good understanding of the objectives of the human resources function in a school district; and the need to perform responsible and complex duties requiring a high degree of accuracy. The work involves constant public contact, often dealing with sensitive and complex problems related to human resources functions such as hiring, discipline, termination, benefits, equal employment opportunities and labor relations. In addition to clerical responsibilities, the incumbent would be expected to learn, apply and answer questions concerning the more routine aspects of the various contractual bargaining agreements, laws, rules, policies and procedures of a school district human resources office. Supervision may be exercised over subordinate clerical help.

Typical Work Activities

• Onboards new employees with respect to benefits, rights and obligations and answers questions concerning health insurance, unemployment insurance, retirement benefits, and other employee benefits;
• Enters data, completes and processes various forms, documents and reports, and maintains complex files, records and computer systems related to human resources functions;
• Answers routine questions from all sources regarding employment policies, practices, opportunities, procedures, rights, benefits and obligations of employees and prospective employees;
• Provides support to Director of Human Resources in such activities as compiling files, arranging logistics, and maintaining spreadsheets of activities within the process;
• Prepares job postings and organizes hiring materials;
• Prepares reports using computer-based applications to create spreadsheets;
• Performs basic business math functions relative to calculating leave, benefits, seniority credits, salary, and purchase order requisitions, and maintains the department expense reports;
• Prepares original correspondence on a variety of human resources topics and types letters, memos and other correspondence as assigned by a supervisor;
• Collects data regarding appointments, promotions, terminations, layoffs, pay rates, etc., and posts such data to appropriate forms and documents;
• May assist in the civil service process, including canvassing eligible candidates and answering questions; and
• Performs a variety of related duties as required.
  
  

Civil Service Title Human Resources Assistant Job Qualifications

Minimum Qualifications

• Graduation from a regionally accredited or New York State college or university with a bachelor’s degree or; OR
• Graduation from a regionally accredited or New York State college or university with an associate’s degree PLUS two (2) years of experience in personnel or human resources, the major job function of which must have been in the maintaining and auditing of personnel records and providing personnel policies and programs; OR
• Graduation from high school or possession of a high school equivalency diploma PLUS four (4) years of experience in personnel or human resources, the major job function of which must have been in the maintaining and auditing of personnel records and providing personnel policies and programs;
• An equivalent combination of education, training and experience as defined by the limits of (A), (B) and (C) above.
  
  

Job Category Support Staff Job Location Niskayuna CSD Dist Ofc

Additional Information