Office Admin Manager

Office Admin Manager

We’re seeking a highly skilled and experienced Office Admin Manager to manage and work alongside administrative team to oversee the efficient and smooth operations of our office spaces.

Responsibilities

• Manage and coordinate the day-to-day operations of multiple office locations globally.
• Oversee office expansion projects, including space planning, budgeting, and coordinating with contractors and vendors.
• Plan and execute office moves and relocations, ensuring minimal disruption to operations.
• Set up new offices, including procurement of office furniture, equipment, and supplies.
• Develop and implement efficient office management processes and procedures.
• Ensure compliance with health and safety regulations and maintain a safe working environment.
• Manage office budgets, track expenses, and negotiate contracts with vendors.
• Coordinate with various internal teams to support their office-related needs.
• Serve as a point of contact for facility-related issues and address them promptly.
• Supervise and provide guidance to office support staff.
• Organize social, recreational and employee engagement activities.

Skills and Qualifications

• Proven experience in global multi-office management, overseeing operations across different locations.
• Demonstrated experience in office expansion, office move and relocation projects, and new office setup.
• Fluent in English and Cantonese, with excellent verbal and written communication skills, good Putonghua is nice to have.
• Strong organizational and multitasking abilities to manage multiple office spaces effectively.
• Knowledge of facility management principles and best practices.
• Proficient in using office management software and tools.
• Strong problem-solving skills and ability to handle unexpected situations.
• Excellent interpersonal skills to collaborate with cross-functional teams and external stakeholders.
• Proactive mindset with the ability to identify areas for improvement and implement effective solutions.
• Attention to detail and ability to ensure high standards of cleanliness and functionality in office spaces.