Executive Assistant

Job Description And Requirements

Synopsys is seeking a motivated, intelligent, personable, adaptable administrative professional to support the Directors and other senior managers of its Finance Team. The Executive Assistant (EA) will engage with senior executives worldwide on a regular basis. The ideal candidate possesses depth of experience in executive administrative support, exceptional attention to detail, a track record of maintaining confidentiality with sensitive information, the presence to effectively serve as a key liaison with C-level executives, flexibility, proactivity and the ability to anticipate the needs of an executive.

Responsibilities:

• Plan and execute critical meetings, coordinating meeting logistics and follow-up with attendees, proactively resolving conflicts and working with key internal and external executives to plan working sessions for major projects
• Manage calendars and daily schedules for executives and team members
• Plan and coordinate international and domestic business travel, assuming responsibility for ensuring seamless itineraries
• Prepare expense reports and maintain supporting documentation
• Coordinate with IT, HR and other support organizations to address team member needs
• Plan and execute departmental meetings, working lunches, events and off sites, anticipating logistical requirements, monitoring event costs and ensuring timely delivery of all requirements
• Consolidate and prepare information and presentations as directed by team members, with great attention to detail, accuracy and quality, using Microsoft Office suite of tools
• Provide additional administrative support to Finance and/or broader C-level staff on significant projects
• Maintain the utmost discretion and professionalism while dealing with very senior level constituents, C-level and other senior managers, and external, highly impactful investors and analysts
• Assist with tracking departmental budget and outside vendor invoicing
  
  

Requirements:

• Bachelor’s degree or equivalent experience
• A minimum of 6 years of professional administrative experience, including some experience as an Executive Assistant supporting and/or reporting to a C-level executive
• Proficient knowledge of Microsoft tools, including Outlook, Word, Excel, PowerPoint and SharePoint
• Excellent oral, written and interpersonal communication skills
• Ability to remain flexible and positive in a dynamic and fast-paced environment that spans multiple time zones
• Ability to effectively represent the organization as appropriate
• Excellent organizational skills, critical thinking skills, and the ability to address multiple priorities and meet deadlines
• Highly resourceful team player, with the ability to also be extremely effective autonomously
• Proven ability to handle confidential/sensitive information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  
  

At Synopsys, we’re at the heart of the innovations that change the way we work and play. Self-driving cars. Artificial Intelligence. The cloud. 5G. The Internet of Things. These breakthroughs are ushering in the Era of Smart Everything. And we’re powering it all with the world’s most advanced technologies for chip design and software security. If you share our passion for innovation, we want to meet you.

Job Category

Workplace Resources

Country

India

Job Subcategory

Administration

Hire Type

Employee