Accounts Payable Associate

Summary: The Cash Management and Treasury (CMT) Associate is primarily responsible for accurate and timely processing of vendor invoices and payments, reimbursements and liquidations, cash applications, and other cash management-related activities. The position is also responsible for the timely completion of monthly closing activities, reporting, and forecasting requirements for the Cash Management and Treasury Team.

Responsibilities

Efficient and accurate vendor invoice processing and monitoring of outstanding payables

• Ensure complete documentation and approvals of vendor invoices before processing.
• Ensure complete and accurate documentation for cash advances, liquidations, and reimbursements, before processing.
• Coordinate with the Shared Service Center in processing of payments to vendors.
• Coordinate with the Financial Reporting and Compliance Team for intercompany settlements.
• Prepare BIR 2307 certificates and ensure timely delivery to vendors and intercompany partners.
• Coordinate with the Account Management Team, Vendor Management Team, and other departments to assist in various queries and requests on payables and payments.
• Coordinate with vendors in requesting for SOA, addressing reconciliation queries and variances, and securing valid documentation of invoices and receipts.
• Monitor and provide the status of outstanding payables and assist in weekly payable projections and payment scheduling.
• Assist in resolving aged invoices and other payable

Timely and accurate completion of closing activities

• Prepare month-end admin accrual reports and ensure that the report is complete, correct, and accurate before recording in SAP-Vantage.
• Prepare monthly disbursement reports for all bank accounts and entities.
• Prepare monthly interagency allocation reclass entries and review the reconciliation of interagency accounts.
• Assist the Financial Reporting and Compliance Team in clearing open items in the bank and addressing bank reconciliation queries.
• Ensure that petty cash is safeguarded, supported with valid documents, and properly reconciled.
• Assist in ensuring that all cash management-related transactions and adjustments are booked before the closing deadline.
• Prepare and monitor the check and manual vouchers for the holding company’s transactions.
• Assist in providing status and remarks for the account reconciliation and analysis of payables and accrual GLs.

Efficient and accurate cash applications and monitoring of collection activities

• Coordinate with clients for collection schedules and reconciliation of invoices for payment.
• Coordinate with the Tax Officer and ensure that taxes and other charges are mapped to the correct GLs prior to recording of collections.
• Raise Sharepoint tickets and coordinate with the Shared Service Center to ensure timely and accurate recording of cash application entries.
• Issue complete and valid documents (i.e. official receipts) upon collection from client.
• Ensure that the filing of collection documents is done systematically and regularly.
• Prepare weekly collection report for cash flow analysis.

Others

• Provide audit request samples (internal, external, and other audits).
• Maintain positive relationships with vendors, Shared Service Center, and other stakeholders.
• Work directly with superior for any other tasks assigned.

QUALIFICATIONS:

EDUCATION and/or EXPERIENCE

• Bachelor’s Degree in Finance or Accounting, or related courses/ programs.
• At least 1 year of experience in a related field or assignment.
• Fresh Graduates of Finance, Accounting or related courses are also welcome to apply.

TECHNICAL OR SPECIFICSKILLS

• Proficient in MS OfficePrograms
• Strong attention to detail
• Strong analytical skills
• Good oral and written communication skills