Você está gerenciando um projeto de facilitação complexo. Como você pode garantir que os prazos sejam sempre cumpridos?

Make sure we can start by clearly defining our project's goals. This foundational step provides a roadmap for each team, establishing what needs to be achieved and by when. Some steps to follow defining clear goals: - First steps, Establish a clear objectives and that should be well defined and measurables so that everyone from the team involved and know that success looks like. - Second, Align goals with Stakeholders needs, this helps maintaining focus and direction throughout the project lifecycle. - Third, Break Down Goals into Manageable Tasks. This approach always help in creating a detailed project timeline. - Last, Regular Review and Adjustments, revisiting the goals to ensure they are still relevant/achievable.

Complex project need to be divided in to various simpler components and need to have a good interface coordinator - so that complexity in a holistic way is well managed, Also the right resources with right capabilities and attitudes in respective roles and assignment/s is equally important apart from good planning and definitions.

Defining clear goals, appropriate communication channels and excellent stakeholder management. All these three in the right combination and proportion will ensure the deadlines met. Always remember to have your 'why's' answered. If it is not do the modifications to above three areas & finally constantly monitor the deliverables.

Get started with: 1. Ruthless Prioritisation -Focus on the most critical tasks and cut out any non-essential activities. Understand that some things will need to be delayed or dropped entirely. 2. Radical Transparency - Ensure everyone involved is aware of the deadline and their responsibilities. Regular updates and transparency about progress and obstacles are crucial. 3. Team allocation (adjustment): Make sure you have the right people and tools in place. Redistribute workload if necessary and ensure that all resources are utilized efficiently. 4. Anticipate and mitigate risks: Identify potential roadblocks early and have contingency plans ready. Addressing issues proactively can prevent last-minute surprises.

In my role as a management practitioner and facilitator, I’ve found that structuring projects into three phases—pre-event, during event, and post-event—has been key to success. Pre-event planning involved brainstorming and using the backcasting tool to map out tasks and foresee challenges. During the event, daily scrums were essential for maintaining momentum and addressing issues promptly. Post-event, reflecting on the process helped us identify challenges, lessons learned, and areas for improvement, providing valuable insights for future projects.

Setting goals is part of the overall plan to manage your project and tasks. It is important to have a strategic plan containing your objectives, goals, and ways of delivering these goals, then of course assessment and feedback. Then another plan is set which is the execution plan that involves the way of execution along with the assigned team for a specific period and the associated KPI, KRI, and many more. Therefore, planning is a crucial part as it must be well-prepared for completing and solving any project, especially the complicated ones.

Murphy is omnipresent: The most famous and applicable analogy of the Murphy’s law, ‘something which you are unprepared for, is bound to go wrong.’ Everyone Plans well for the execution of the project. The differentiator is planning for contingencies, adapting when untoward occurrences threaten to disrupt timelines and agile in approach.

Exploitez la puissance de l’intelligence collective. Encouragez la collaboration en équipe, la communication ouverte et les points de suivis réguliers. Attribuez des tâches en fonction des forces individuelles et promouvez la responsabilité partagée. Examiner et ajuster régulièrement les stratégies en fonction des feedback collectifs pour optimiser l'efficacité et la productivité.

Within both small and large projects, communication is key. For smaller teams, this may be a weekly check-in. For larger projects involving many intertwined stages and deliverables, ongoing communication and tracking is essential in effective and speedily delivery of the project. In many environments, teams may be working on multiple projects at once and effectively scheduling work between projects and communicating progress of various stages of a project between the many related teams becomes essential when wanting to maintain effective use of resources and also effective speed to market for projects.

With complex projects, as facilitation and live events draw closer, we move from weekly check-ins to twice a week and then to 10-15 min daily standups or virtual huddles. This gives us a chance to stay on top of the project plan, make sure immediate needs are taken care of, and ensure any potential issues are raised and handled early. It also keeps everyone's energy up, as we keep these check-ins upbeat and friendly. When in person, they are literal stand-ups, usually around a whiteboard.

Kommunikation ist für mich ein Symptom für Fehler. Für mich geht es viel mehr um gewolltes Verständnis und das heißt einbeziehen als auch Klarheit. Botschaften zu wahrzunehmen ist viel zu wenig. Lassen Sie mal Ihr Gegenüber paraphrasieren, was aufgenommen worden ist. Machen Sie aus der Kommunikation lebhafte verstandene Interaktion. Visuelles Arbeiten, wie es Obeya bietet, ist eine der wirksamsten Wege, Botschaften zu vermitteln ohne dabei viel über alles zu reden.

Asegúrate de que todos los miembros del equipo, las partes interesadas y los clientes conozcan el plan del proyecto, los plazos y sus responsabilidades.

Being in charge of a project with a deadline implies that you are responsible for its progress. In order to be efficient, like in advertising (or personal branding as seen on LK !), you need to be very clear in your communication. Do not hesitate to repete the goals, the plan... and the timeline ! And in order for the project to be a succes, you're also the one who needs to make sure that 1. everyone gets the info needed to go on 2. everyone feel free to communicate any objections when needed 3. moderate the communication in order to be productive and constructive. Clear communication is a pilar of any collective project!

I love delegating and empowering team members to stretch their skills and gain experience. Particularly with high profile, complex projects it is a valuable way to let them test their capabilities in a supported environment. I do like to stay close to the work, so I ask for regular updates and coach for success with 4 questions: What's going well? Where are you getting stuck? What will you do differently? How can I help? Remember to be direct with constructive feedback, and be generous with recognizing successes, and effort.

It’s an art, not a painting : Delegation is an art, done with extreme precision and care and Empathy helps to give finesse to this masterpiece. It mustn’t be an advocate paint brush on the canvas which we resort to when TL are overwhelmed with work.

Here are a few tips that can help: - Know your team and their C.V.s. - Delegate the right task to the right team members. - Appoint fair team leaders. - Have faith in your team and trust them to fulfill their tasks. - Remember there is no I in TEAM, therefore encourage teamwork and facilitate privileges. - Provide continuing feedback and monitor progress.

Là aussi, il faut très bien connaître son équipe pour lui permettre d'utiliser au mieux les connaissances et les compétences.

Monitoring progress is essential, but it can become a bureaucratic checklist exercise, which may reduce the project's effectiveness. While timely completion of tasks is important, focusing solely on meeting deadlines without considering the quality of outcomes can lead to failure. Monitoring should be smart, allowing flexibility for shortcuts, parallel workstreams, and adjustments as needed. It’s not just about tracking timing; it's about ensuring the project adapts to changing circumstances while maintaining quality.

This is the key aspect of any project. Freezing requirements and delegating is important but it is even more crucial to check the progress and remove hurdles, if any. People tend to assume a lot while working on their tasks instead of reading the project scope, deadlines or requirements. As a manager it is necessary to keep repeating in the daily or weekly meetings so that the project isn't out of track.

Monitoring progress is vital for many reasons: - To make sure the progress is going as planned. - Understanding and following the execution flow of operations. - Continuous resolution of urgent events and potential delays. - Providing and gaining feedback. - Balancing between task performance and fulfillment of goals and objectives consequently as planned. - Measuring initial KPI. - Ensuring that execution is achieved with quality by measuring quality indicators along the way. - Keeping potential risks at their minimum.

Monitoring progress is a crucial aspect of managing a complex facilitation program. It involves regularly tracking and assessing the program's advancement towards its goals and objectives. Key Components of Monitoring Progress: 1. Performance Metrics: Establish clear, measurable indicators of progress, such as: - Task completion rates - Milestone achievement 2. Data Collection: Gather data from various sources, including: - Project management tools - Team member reports 3. Progress Tracking Tools: Utilize tools like: - Gantt charts - Kanban boards 4. Regular Check-Ins: Schedule recurring meetings or sessions to: - Review progress - Discuss challenges

Monitor Progress ●Continuous Monitoring: Check the consistency of the project against the timeline. Use key performance indicators (KPIs) to monitor performance and make data-driven decisions. ●Be flexible and adaptable: Be prepared to change your plan if circumstances change. The flexibility to manage resources and timelines allows you to manage issues without jeopardizing all deadlines.

In facilitation you are listening thoroughly because you are not the answer: the answer is in the room (system). So you heedfully care about holding the space, creating a safe space, safeguarding what is fragile in order to give voice to what otherwise would not have been given a voice, and allowing the unlocking of full potential. Thus a detailed script or roadmap is needed, because is the only thing you bring with you. The roadmap will barely happen as is. But allow you to adapt your progress to what emerged and design robust ways to reach the final outcome. So it is having an emergent strategy to face the unique progress to the final result

Pour bien gérer les projets complexes, il faut : 1. Communication efficace : assurer une communication claire et régulière entre tous les membres de l'équipe et les parties prenantes pour éviter les malentendus et les retards. 2. Adaptabilité : être prêt à ajuster les plans et les priorités en fonction des réalités du projet et des feedbacks. 3. Formation et ressources : s'assurer que l'équipe dispose des compétences et des ressources nécessaires pour accomplir leurs tâches efficacement.

when facilitating you learn to expect complexity and therefore uncertainty. i try and build perspectives around this and accordingly therefore the realistic expectations around deadlines vis-a-vis the complex outcomes expected. having said this, there are partners/ clients who work only with certain stringent deadlines, then i manage expectation of outcome levels accordingly and share my rationale around the same. hopefully as we work together with continuous communication, they realize this complexity and we are able to rebuild new outcome expectations and preliminary plans..

Feedback and Adaptation: Encourage continuous feedback from team members and stakeholders. Be flexible and willing to adapt the plan based on new information or changing circumstances.

Well Begun is Half Done : If the planning is exhaustive, contingencies have been catered for and teams are easiness to work in VUcA environment, everything is achievable. We ensured that our teams learned continuously, up skilled regularly and implemented democratic discussions before decision was taken. This ensured everyone relevant is aware of the developments, act smoothly and fill gaps, if needed.