Veja como você pode equilibrar estrutura e adaptabilidade como planejador de eventos.

I feel that balancing structure and adaptability as an Event Planner requires a mix of careful planning and quick thinking. Start by creating a solid framework with timelines, checklists, and clear roles. This structure keeps everything on track. But be ready to adapt—whether it’s a sudden change in the schedule or an unexpected request from a client. Keep your communication lines open and stay flexible in your approach. This balance between structure and adaptability will help you handle surprises while keeping your event smooth and successful

En tant qu'event planner, je pense à 3 étapes cruciales : - Une structure solide mais flexible avec une planification minutieuse et des priorités claires. - Des scénarios alternatifs car il faut toujours anticiper les imprévus. - L'improvisation mais qui soit bien sûr en alignement avec la vision globale de votre event et qui ne met pas en péril les objectifs fixés.

Work backward. Set your calendar with the date of the event. Set your alarm for the day before, the week before, and so on. Be reminded of your tasks, your deadlines, your threats. Will weather determine seating? Is your event a pop-up concert or planned gala?

Equilibrar la estructura y la adaptabilidad como organizador de eventos es clave para manejar con éxito tanto la planificación como los imprevistos. Planificación estructurada Establece una base sólida: Crea un plan detallado con cronogramas, listas de tareas, presupuestos y asignación de responsabilidades. Define roles y responsabilidades: Asigna tareas claras a tu equipo y a los proveedores, para que todos sepan exactamente qué se espera de ellos. Preparación para lo inesperado Crea planes de contingencia: Desarrolla soluciones alternativas para posibles problemas, como cambios climáticos, problemas técnicos o retrasos. Evalúa riesgos: Identifica los riesgos potenciales antes del evento y planifica cómo mitigarlos.

Sometimes the unthinkable happens. Our vendors are people, just like you and me. And, sometimes, the unthinkable happens. When others are wary, be agile and be full of motion. Be of the mindset that what is right now may not be tomorrow's right now. Look for solutions, be confident in communication, and provide alternatives in complimentary ways.

As an event planner, it seems like everyone is looking to you for answers, directions, chit chat, undestanding, disciplinary measures and event particulars. Yes. That is your role. The event planner must have a clear communication plan ready to deploy. Several stages will require updates, staffing changes, possible menu changes, guest count, gift count... Be clear with the expectations from the host. Is there an RSVP deadline? Is that deadline absolute? Those in charge of seating, fire marshall inspections, dietary restrictions need this information. Other areas require different details, but the message must always be clear, meaningful and transparent.