Veja como você pode simplificar a comunicação das atualizações do projeto para as partes interessadas.

To streamline communication on project updates with stakeholders I strive to develop a comprehensive communication plan tailored to their needs. I use clear & language, avoiding construction jargon and focus on key points, while leveraging technology such as project management software and collaboration tools to provide real-time updates. Regularly scheduled and structured meetings ensure that stakeholders are kept informed, with agendas and meeting minutes fostering transparency and accountability. I tailor updates to each stakeholder group, offering executive summaries or detailed reports as appropriate, and use visuals like progress photos and Gantt charts to clearly illustrate project progress and any deviations from the plan.

I think that setting clear objectives and targets that can be centralized and to be distributed on all stakeholders is an effective way.

Los PROGRAMAS de obras de construcción, usualmente fallan a los pocos meses de iniciar su control. Se desvian, pues las programa alguien con "alguna" idea de los procesos de construcción, sin embargo es probable que dado que no maneja "toda" la información, ni posee la experiencia necesaria para acercarse a la realidad que luego sucederá durante la ejecución es IMPRESCINDIBLE una revisión del programa por la mayor cantidad de participantes en la obra antes que el programa se ponga en marcha, maestros, supervisores, jefes de terreno, etc, Ellos aportarán su experiencia respecto a plazos y secuencias. El aporte que hagan será escencial, aportarán mejoras para aterrizar el programa. También los hará más responsables de los plazos.

Streamlining communication of project updates to stakeholders is essential for the success of any project. By establishing a clear communication plan, leveraging technology, holding regular status meetings, fostering open communication channels, and tailoring communication to the needs of stakeholders, you can ensure that everyone is informed, engaged, and working towards a common goal. By prioritizing effective communication, you can set your project up for success and achieve better outcomes for all stakeholders involved.

For construction projects, having access to updated data is crucial for making decisions and maintaining progress on site at pace. To streamline communication, the client team (Appointing Party) and the design team (Appointed Party) should use a centralized data hub, also known as a Common Data Environment (CDE). Updates on the CDE can trigger immediate notifications to the client team, ensuring they are informed of critical decisions. Keep a separate log for internal changes, as not all minor updates need to be shared with all stakeholders. Common CDEs include Autodesk Construction Cloud (ACC), Aconex, Trimble, and ProjectWise.

I strongly believe that regular updates are essential for successful project management. Establishing a consistent schedule, like weekly or bi-weekly updates, helps keep everyone on the same page. These updates should cover progress, any issues, and the next steps to ensure transparency and accountability. Utilizing digital tools for updates can make a significant impact. Project management software and collaboration platforms allow for real-time information sharing, so stakeholders can stay informed and provide feedback as needed. Regular updates not only keep the project on track but also foster a proactive and collaborative environment.

From my experience, regular updates keep everyone aligned, preventing miscommunication and misunderstandings. They maintain stakeholder engagement by showing that their input and involvement are valued. This practice also ensures transparency, building trust among team members and stakeholders. Moreover, regular updates enable proactive management, allowing issues to be addressed before they escalate and ensuring the project stays on track.

Consistency is key! Regular updates are crucial for successful project management. Whether weekly or bi-weekly, these updates ensure everyone stays aligned on progress, challenges, and next steps, fostering transparency and accountability. 📊 Leverage Digital Tools: Utilize project management software and collaboration platforms for real-time information sharing. This keeps stakeholders informed and encourages timely feedback. Regular updates not only keep projects on track but also build a proactive and collaborative environment. Let's harness the power of consistency to drive success! 💡 #ProjectManagement #Leadership #Collaboration #Success

I strongly agree that regular updates are on the top list of updating the stakeholders of what is happening at the project. General weekly meetings, technical meetings, reports, and correspondence/email updates implement a proactive communication environment and helps solve issues quicker.

Regular updates, such as weekly or bi-weekly meetings supplemented by concise email summaries, ensure stakeholders are consistently informed about project progress. Tailoring communication to the audience, using clear and concise reporting, and incorporating visual aids like charts and timelines help stakeholders quickly grasp essential information. Transparency about progress and challenges builds trust, while focusing on actionable insights keeps stakeholders engaged and involved in decision-making. Encouraging two-way communication for feedback and leveraging technology like project management tools streamline the process further. Setting clear expectations from the start ensures everyone remains aligned and proactive.

The lengthy spreadsheets and technical reports you regularly share with the project team are often not opened by many stakeholders. Why? Because they contain too much technical and irrelevant information for them. I've learned that concise, to-the-point communication is more effective than excessive, broad-spectrum information. Using Power BI dashboards to communicate the overall project status, pending decisions, and other key updates has proven more effective in my job. Visual tools can help convey your message clearly and make communication easier for everyone involved.

As ferramentas visuais são essenciais para comunicar atualizações de projetos. Elas simplificam informações complexas, proporcionam clareza e precisão, facilitam a identificação de problemas e tornam as reuniões mais dinâmicas. Além disso, promovem transparência e constroem confiança entre a equipe e as partes interessadas. Em resumo, acredito que as ferramentas visuais melhoram a compreensão, a comunicação e promovem um ambiente colaborativo, essencial para o sucesso do projeto.

It’s been helpful to analyze complex technical data and present the simplified data using dashboards and graphics. Tailoring the presentation to the audience is crucial for conveying information clearly and concisely. This approach ensures that even those without a technical background can understand and engage with the data effectively.

Ferramentas digitais otimizam análises gerenciais e embasa tomadas de decisao em dados concretos. Curvas, desvios, tendências, gargalos etc são itens facilmente identificados em ferramentas digitais, importante apenas considerar que os dados corretos são de suma importância, pois ao mesmo tempo denas ferramentas ajudam muito, elas podem causar danos grandes se os dados estiverem incorretos.

We’re switching to Monday and part of the benefits is visualizing data via dashboards to make data digestible at a glance. This will allow to keep a pulse on KPI’s and course correct as necessary.

Feedback loops facilitate continuous improvement by allowing teams to adapt and refine processes based on stakeholder input. Involving stakeholders in these loops ensures their voices are heard and considered in decision-making, fostering a sense of inclusion. Feedback loops help identify issues early, enabling timely interventions and adjustments. Having regular surveys and polls allows stakeholders to provide feedback on various aspects of the project. This method ensures that their opinions are systematically collected and analyzed. Organising periodic feedback meetings where stakeholders can voice their concerns and suggestions in person or virtually helps maintain open communication.

I believe it is crucial to have clear and open channels for feedback, as this enables all stakeholders to express their opinions and concerns. To achieve this, it is important to establish various avenues for feedback, including scheduled review meetings, dedicated email contacts, and interactive sections within project management tools. When stakeholders observe that their input is being taken seriously and incorporated into project decisions, it fosters their trust and engagement. This two-way communication not only enhances project outcomes but also cultivates a more collaborative and supportive project environment.

From the onset of the project you must encourage all participants to review daily reports and activities on tools such as Procore or other software that reports on daily progress. By encouraging participants to share information weekly in a team meeting to discuss their goals and concerns.

Creating feedback loops involves actively seeking and incorporating input from stakeholders. This two-way communication process ensures that stakeholders feel heard and their concerns are addressed promptly. Regular feedback sessions or surveys can help gather valuable insights and improve the project’s direction. I’ve seen how effective feedback loops can enhance collaboration and lead to better project outcomes.

When sending out Requests for Information (RFI), it's imperative to clearly define what we need to know and what we expect to achieve with the information. This precision helps in addressing the design paradox, reducing uncertainties, and effectively influencing stakeholders. Asking the right questions at the right time ensures that we gather relevant data, fostering informed decision-making and smooth project progression.

Tailored communication ensures stakeholders receive information relevant to their specific interests and needs. Personalized communication is more likely to engage stakeholders and keep them interested in project developments. By focusing on what’s important to each stakeholder, unnecessary information is avoided, making the communication process more efficient.

For me customizing communication based on stakeholder needs is crucial. Tailored updates ensure relevant information reaches the right people, enhancing efficiency and preventing information overload.

Se faire rencontrer les parties prenantes et adapter une communication démocratique. Organisation les échanges autour d une écoute active.

Tailored communication is necessary in this field. There are so many moving parts in construction projects, knowing how and what to say and to whom keeps the parts moving. You can not expect to get positive results if you 1) don't ask the right questions and 2) ask the right person. Whether it's delays or punchlists getting the info to who needs it first is a must. Once project gets flowing you get to understand and know what type of communication is the right fit. One project will be the polar opposite of another. Won't get very far if you treat the two the same.

I've found that as a recent graduate, using digital tools to improve communication has been incredibly beneficial. Tools like project management software, mobile apps, and cloud-based platforms make it easy to stay updated in real-time and provide access to all stakeholders. It's important to choose tools with features like notifications, collaborative workspaces, and document sharing. These types of solutions save time and create a transparent communication trail, which helps ensure accountability and better project governance.

In my experience, digital tools streamline communication processes, making it easier to share updates and collaborate in real time. They allow stakeholders to access information anytime, anywhere, enhancing flexibility and responsiveness. These tools can integrate with other systems, providing a seamless flow of information and reducing manual work. Additionally, digital tools often offer analytics features, helping track engagement and identify areas for improvement in communication, thus making project management more efficient and effective.

Por fortuna cada vez mas, se esta implantando el BIM en los proyectos, eso hace que seguramente se tenga un tiempo mayor en el planteamiento inicial, pero al final ahorrara tiempos en el proceso de ejecución. Sin duda es el mayor avance que disponemos actualmente en mi opinión.

Sem dúvida vivemos em um mundo tecnológico e digital, o que por si já põe as ferramentas digitais como o melhor, mais prático e mais barato meio de comunicação entre os envolvidos no projeto, indo dos colaboradores, passando pelos prestadores / parceiros e culminando com os clientes. Vejo esse como o principal dos itens apontados no artigo.

I agree honestly and transparency are important but also some stakeholders don’t understand construction so breaking it down and sometimes keeping it simple goes a long way in terms they understand. Looking at a set of drawings may be overwhelming to them.

Updated of project schedule is unwanted to every one even then it is unavoidable. Vigil must be kept on factor delaying projects and must be addressed immediately to arrest delay.After making all honest attemps ,time overrun if updating not avoided, updating of project schedule is a must with suggestions of stakeholder in details after sharing reasons for delay and necessity of updating schedule. Attempt must be made to accomodate thier feedback in updating and it is the best wayvof convincing stakeholders . Points raised by stakeholders not agreed must be well communicated with suitable technical reasons.Reasons cropped up as factors for updating project schedule must not be allowed to disturb the project progress in future.