Você está sobrecarregado com tarefas de design e prazos apertados. Como você decide o que é feito primeiro?

When everything feels urgent, step back and evaluate each task based on its actual deadline and impact. List all tasks, categorize them by urgency and importance, and set realistic deadlines. Focus on high items first, break larger tasks into smaller steps, and use productivity tools to stay organized. It is as so good to remember, urgency isn’t just about time, it is also about the task’s significance to the project’s overall success.

When you're juggling design tasks with tight deadlines, prioritization becomes key. For me, it's all about balancing impact with effort. I start by asking: which task will have the greatest impact on the user or the project? High-impact tasks that solve critical problems usually get done first. Then, I look at dependencies—what’s needed for others to move forward? Finally, I consider time—sometimes the quickest wins can make a big difference when you're under pressure. At the end of the day, it's about creating the most value with the time you have.

While urgency is always based on time, what needs to be considered is, if the task is the 'need' for the person who is going to use or going to pay for it. While we are in the process of developing the product, the moot question to be asked is - 'Will this develop the customer?' Will this bring in a behavioural change in my customer's life? We can have multiple user-stories to develop, the team could be diverse - in whatever we do, we should not forget the customer / consumer. You will get the answer.

As a product designer, it's important to have a deep understanding of your product's business model and prioritize tasks that are critical to the business. Evaluate tasks based on impact versus effort. Sometimes, smaller tasks can have a significant impact on the product. Also, consider dependencies between tasks and prioritize accordingly. In urgent situations, focus on designing what matters most, rather than trying to complete everything.

As an architect/ developer we need to gain the experience and confidence to know which should go first. To help out there,have a matrix like priority vs severity. Put the tasks into those buckets and then you’ll realise which should go first . It’s similar to important urgent matrix in time management.Once we have this matrix ready we can easily know which have high priority and can be started 1st . Plan your time accordingly to avoid last moment deadlines .

When faced with a mountain of product design tasks & tight deadlines, prioritizing effectively requires a strategic approach that goes beyond conventional methods. Create a decision tree that visualizes the value each task brings to the project. Include branches for potential outcomes, risks, and dependencies. Use this tree to evaluate which tasks offer the greatest overall value and should be prioritized. Assess the unique skills and strengths of your team members & align tasks with their capabilities. Create a matrix that maps each task to the team member best suited to handle it based on expertise & workload. This will help you focus on what truly drives value & aligns with project goals, ensuring effective and efficient task management.

I fully agree about team value. Whenever we are working on our task we have our set up mind and set of direction. But if you are getting into a short discussion with team it will help alot to come on quick decision. Many times get a different perspective which we missed or didn't focused on same

Yes your team is your most valuable asset in such scenarios. They might already know a quicker way out. Sit with them and discuss the delivery deadlines. Often interesting roadmaps come out of such discussion. And also you might need to make use of other team members who might not be directly associated with the task. Ask them, you might be surprised by their capabilities.

I don't have that experience in Consultation to teammates At that time I first understood everything that needed to do the appropriate word

While your team's strength is the collective strengths of all of its members, your team is as weak as its weakest member. Be careful of what you delegate and to whom. Make sure the tasks and the required talent and deadline are clear to everyone on the team. Start by giving team members the freedom to choose what tasks can they do because they are more inclined to do a better job on a task they chose than on a task forced on them.

Develop a dynamic matrix that evolves based on real-time data & shifting project conditions. List all tasks & assessing their potential impact & effort required. Rank each task on a spectrum of low to high impact & low to high effort. Integrate stakeholder insight & consult with key stakeholders to reassess the impact scores as project priorities. Eg. if a newly discovered customer need shifts the priority, adjust the matrix accordingly. This dynamic approach ensures your prioritization remains aligned with current project goals. Create a 2dimensional chart that factors in the long-term strategic value & short-term customer impact of each task. Tasks alignment with overall product strategy & their immediate effect on customer satisfaction.

Always remember that quickly delivered tasks without quality can lead to a frustrating back-and-forth process. To avoid this, ensure you fully understand the goal of high-priority tasks with near deadlines, enabling you to deliver efficiently without compromising quality. While it's sometimes necessary to cut details like micro-interactions, this shouldn't result in subpar designs. Delivering low-quality work risks it never being improved due to time constraints, so it's crucial to maintain a balance between speed and quality.

Foco nas tarefas que têm maior impacto na qualidade do produto final. Garantir que as partes mais críticas do design sejam bem executadas pode evitar retrabalho e problemas no futuro.

Prioritize Iterations Based on Feasibility Quick Wins: Identify design iterations that can be implemented quickly with significant positive impact. These “quick wins” can provide immediate value while other, more complex changes are being worked on.

Focus on the most important elements and ensure they meet your quality standards, even if you’re running short on time. Example: You’re baking a birthday cake but only have a few hours. You focus on making the cake itself perfect, knowing that the taste is what matters most. You keep the decoration simple but neat, ensuring the cake looks good without spending hours on intricate details. The result is a cake that’s both delicious and presentable, even with limited time.

- Focus on your (WIG) widely important goals. - Select the most important tasks do them first. - Take ownership of your task, execute accurately.

Break down larger tasks into smaller, manageable steps, and tackle them systematically. Use tools like to-do lists or project management software to stay organized and ensure nothing falls through the cracks. Regularly reassess priorities as deadlines approach.

Break big projects into smaller, more manageable tasks to prevent overwhelm and build momentum. Example: You need to clean out your cluttered garage. Instead of trying to do it all at once, you break it down: start with organizing the shelves, then tackle the tools, and finish with sweeping the floor. By taking it one step at a time, the task becomes more manageable, and before you know it, the garage is clean.

Break down bigger tasks into smaller subtasks tasks. Do not go beyond 7 major tasks and 2 levels of tasks/subtasks. It helps to have a checkbox instead of a bullet point so you can tick the task off. Alternatively, you can strike out the done tasks to feel satisfied but also keep the task visible so you can know what exactly is done.

I rely on Kanban boards to keep my projects on track and manage my workload effectively. They help me visualize all my tasks at a glance, making it easy to prioritize what needs attention next. By moving tasks through different stages, I stay organized and focused without getting overwhelmed by the details.

Utilizo ferramentas de gerenciamento de tarefas, como Trello ou Asana, para organizar e monitorar o progresso. Isso ajuda a manter a visão clara das prioridades e do andamento das tarefas.

Every designer should make project management tools their best friend. Use tools like Trello, Notion and Jira to organize tasks, set priorities, and track progress. This tools will you manage, track changes and collaborate effectively. Explore tools like Figma's plugins to automate repetitive design tasks, Utilize tools like InVision or Zeplin for efficient feedback gathering and iteration. It’s important to choose tools that align with your specific design needs and workflow.

L’utilisation d’outils professionnels comme des logiciels de gestion de projet (ex. : Asana, Trello, Monday.com) ou des méthodes Lean comme Kanban permet de visualiser l’état d’avancement des tâches et de mieux identifier les priorités. Ces outils peuvent également envoyer des alertes en fonction des délais, rendant l’évaluation de l’urgence plus proactive.

Nossa mente deve estar livre para pensar, criar e raciocinar. Não para lembrar. Use seu HD e anote tudo. Depois esqueça. Coloque lembretes para te avisar quando for a hora certa de agir em cima de alguma ação. Se preocupar antes tira a sua eficiência

Break down large tasks into smaller, manageable chunks & allocate dedicated micro-sprints: short, focused work periods. Prioritize tasks that can be completed in these micro-sprints & contribute significantly to the project’s milestones. At the end of each week, review the progress made during micro-sprints & adjust priorities based on what has been accomplished & any new developments.This iterative approach allows for flexible & efficient task management. By integrating these unique strategies impact-effort spectrum,urgency-importance calibration,resource-capability alignment, feedback driven prioritization & value decision tree, you can navigate the complexities of tight deadlines & numerous tasks with a structured yet adaptable approach.

Periodicamente, reviso e ajusto minhas prioridades com base no feedback da equipe e no progresso realizado. Isso garante que estou sempre focado nas tarefas mais importantes e urgentes. Ao seguir esses passos, consigo gerenciar melhor minha carga de trabalho e garantir que as tarefas mais críticas e urgentes sejam tratadas primeiro, mantendo a qualidade do trabalho.

Reflecting upon and adjusting to a tight deadline helps in a big way. As we know, ‘work expands to fill the time available’ it also can shrink in order to meet a deadline. As mentioned in post what was important and time consuming in beginning of project may not need as much time as work flows, some time can be saved and diverted to other activities that have gained importance. Adaptation to change is important.

Make a comprehensive list of the tasks, determine and evaluate their urgency and importance, and set priorities. It's important to create a proper schedule for each task, allocate time for each task, and communicate it with all the stakeholders. One thing I've found critical is getting the stakeholders' buy-in before proceeding with the direction you are taking. Finally, make sure to review the progress and adjust the schedule as needed.

When drowning in design tasks with tight deadlines, here's how I handle it: First, step back and assess the big picture. What’s truly urgent, and what can wait? Next, check in with your boss or client. Sometimes their priorities differ from yours, and a quick chat can save time. Identify tasks that, once done, can make others easier or unnecessary. Prioritize those. Also, knock out quick tasks first. Crossing off small items builds momentum. Finally, be realistic about what you can finish. If there’s too much, raise it with your team or boss. They might adjust deadlines or add extra help.