9 words and phrases to make your writing sound more professional

TOI-Online

Jan 22, 2025

Utilize Instead of Use

The word "utilize" adds a formal tone and specificity to your writing. While "use" is straightforward, "utilize" implies making effective use of something for a particular purpose.

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Hence Instead of So

"Hence" is a polished alternative to "so," commonly used in professional or academic writing to indicate a logical conclusion or result. It makes your arguments sound well-reasoned.

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Conduct Instead of Do

For actions like research or meetings, "conduct" is more formal and professional than "do." For example, "conduct an analysis" carries more weight than "do an analysis."

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Provide Insight Instead of Give Information

"Provide insight" reflects a deeper understanding and goes beyond merely sharing information. It conveys a thoughtful contribution to a discussion or report.

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Subsequently Instead of Then

"Subsequently" is a sophisticated way to indicate the sequence of events. It’s often used to highlight the flow of processes or actions in professional writing.

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Collaborate Instead of Work Together

"Collaborate" not only sounds more professional but also emphasizes teamwork and the mutual effort put into achieving a goal.

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Amend Instead of Change

When referring to adjustments or corrections, "amend" carries a formal tone. It’s commonly used in legal or official contexts, such as "amend a document."

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Articulate Instead of Say

"Articulate" implies expressing thoughts clearly and effectively. It’s a great way to highlight communication skills or well-phrased arguments in your writing.

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Facilitate Instead of Help

"Facilitate" conveys a more formal tone when describing how you enable or assist a process, making it particularly useful in professional or academic contexts.

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