Last updated on Jun 4, 2024

Here's how you can delegate tasks effectively to your team members.

Delegating tasks is a critical skill in facility management (FM), where the efficient coordination of maintenance, safety, and operational activities is paramount. As a facility manager, you know that your success often depends on how well you can distribute responsibilities among your team members. Effective delegation not only ensures that tasks are completed proficiently but also empowers your team, fosters trust, and optimizes productivity. By mastering the art of delegation, you can enhance team performance and contribute to a more dynamic and responsive FM environment.

1 Know Roles

Understanding the strengths, weaknesses, and job descriptions of your team members is fundamental to effective delegation. By aligning tasks with individual capabilities and growth objectives, you ensure that each member is both challenged and capable of completing their assigned duties. This also promotes a sense of ownership and accountability, as team members feel their unique skills are recognized and valued. Moreover, it allows you to anticipate potential training needs or areas for development, ensuring that your team continues to evolve and adapt to the demands of FM.

Add your perspective

Erika Campregher

Facilities Manager, Infrastructure Manager, Operations Management and Sustainable Solutions Specialist, General Services, Building Maintenance, Space and Resource Optimization
Report contribution
Impossível delegar sem ter total domínio das atividades da área bem como quais as metas a serem alcançadas. Com isso, distribua explorando os pontos fortes dos seus colaboradores, isso trará motivação e agilidade.

Translated

Like
Preetpal Singh

Results-Driven Office Manager | Compliance (Aviation) | Process Improvement Expert | Client Management Specialist | Recruitment
Report contribution
Delegating work to Team members not only help reducing your workload but it also help in motivating team members & prepare them for next role. 1. Identify the potential 2. Delegate work to the right person basis the potential & area of interest. 3. Give a clear understanding of the work assigned & expectation. 4. Provide necessary support & tools 5. Keep taking regular updates & monitor progress. 6. Appreciation

Like

2 Set Expectations

Clear communication of expectations is paramount when delegating tasks. It's essential that your team members understand not just what they need to do, but also why it's important, and how it fits into the larger goals of the FM department. Ensure that you provide all the necessary information, including deadlines, standards, and any required follow-up. This clarity prevents misunderstandings and sets a benchmark for performance, making it easier for team members to meet and exceed expectations.

Add your perspective

Erika Campregher

Facilities Manager, Infrastructure Manager, Operations Management and Sustainable Solutions Specialist, General Services, Building Maintenance, Space and Resource Optimization
Report contribution
Delegar quer alinhamento de expectativas de forma constante. O líder de facilities por mais que atue de forma estratégica, não deve delegar e virar as costas aos seus aguardando apenas as entregas. Esteja disponível através de comunicações claras.

Translated

Like

3 Provide Tools

To effectively carry out their tasks, your team members need access to the right tools and resources. This could range from physical equipment to software systems that manage work orders and facility operations. Make certain that your team has the training and knowledge to utilize these tools efficiently. By removing barriers to productivity, you empower your team to perform their duties confidently and competently, which is especially crucial in FM where time-sensitive and complex tasks are common.

Add your perspective

4 Monitor Progress

While it's important to trust your team, monitoring progress is key to ensure tasks are on track and standards are met. Implement a system for regular check-ins that allows for adjustments and feedback without micromanaging. This could be through weekly meetings or digital platforms that track task completion. Such oversight helps identify any issues early on, providing the opportunity for timely intervention and support, which is vital in maintaining the smooth operation of facilities.

Add your perspective

Erika Campregher

Facilities Manager, Infrastructure Manager, Operations Management and Sustainable Solutions Specialist, General Services, Building Maintenance, Space and Resource Optimization
Report contribution
Como líder, reserve tempo para a "educação pelo trabalho". Esteja ao lado do seu time, acompanhe através de reuniões frequentes e apoie diante de dificuldades.

Translated

Like

5 Offer Feedback

Feedback is a powerful tool for both recognition and improvement. When delegating tasks, make sure to offer constructive feedback that acknowledges accomplishments and addresses areas for growth. This not only motivates your team members but also guides them towards better performance in future tasks. In FM, where the quality of work can directly impact safety and operations, effective feedback is essential for maintaining high standards.

Add your perspective

6 Empower Decisions

Finally, empowering your team members to make decisions related to their tasks fosters a sense of responsibility and engagement. When you delegate a task, also delegate the authority required to complete it effectively. Trusting your team to make decisions within their domain of responsibility encourages proactive problem-solving and innovation. In FM, where unexpected issues can arise, a team that feels empowered is more likely to respond effectively and efficiently.

Add your perspective

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

Add your perspective

Nazeer M. Yousif

Facilities Manager FMP®, PMP®
Report contribution
Delegation is a core skill in FM, here is how to approach it: 1- Identify the tasks that you wish to delegate. Delegate the routine tasks that are time consuming to free up your time for the higher level priorities. 2- Select the right person/s. The selected person should have the required skills with consideration to his/her current workload. 3- Set clear instructions and outcomes. Clarify the task required, and make sure that the required tools and resources are available. 4- Communicate effectively. Follow up regularly and provide any support needed.

Like

Here's how you can delegate tasks effectively to your team members.

1

2

3

4

5

6

7

1 Know Roles

2 Set Expectations

3 Provide Tools

4 Monitor Progress

5 Offer Feedback

6 Empower Decisions

7 Here’s what else to consider

Facility Management (FM)

Rate this article

Thanks for your feedback

More articles on Facility Management (FM)

More relevant reading

Here's how you can delegate tasks effectively to your team members.

1

2

3

4

5

6

7

1 Know Roles

2 Set Expectations

3 Provide Tools

4 Monitor Progress

5 Offer Feedback

6 Empower Decisions

7 Here’s what else to consider

Facility Management (FM)

Rate this article

Thanks for your feedback

Explore Other Skills