Last updated on Jul 13, 2024

Here's how you can streamline communication with project stakeholders using new technology.

In the dynamic world of construction management, effective communication with project stakeholders is pivotal. As you navigate the complexities of timelines, budgets, and project deliverables, new technology offers innovative solutions to enhance collaboration and streamline information flow. By leveraging these tools, you can ensure that all parties involved are on the same page, reducing misunderstandings and keeping projects on track. The integration of advanced technology into your communication strategy not only boosts efficiency but also fosters a more transparent and responsive project environment.

1 Digital Platforms

Digital communication platforms have revolutionized the way project information is shared and discussed. By using a centralized platform, you can provide stakeholders with real-time access to project updates, documentation, and schedules. This method eliminates the need for cumbersome email threads and reduces the risk of miscommunication by keeping all relevant information in one accessible location. Stakeholders can quickly find what they need, respond to changes, and collaborate more effectively.

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Hany Elmancy, MSc, BSC, SFC, SSYB, PE, PMP, MBA

Senior Program Control | PMO Consultant | Planning & Project Control | Risk Manager | Delay Analysis Expert | Forensic Planner and claim specialist | Instructor | PMC-Senior Portfolio Controls | Public Speaker
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Drawing from my expertise in construction, utilizing digital platforms like Slack, Trello, or Asana can significantly enhance communication. These platforms offer centralized communication channels where stakeholders can share updates, documents, and feedback. For example, using Trello to manage project tasks and timelines allows all stakeholders to stay informed about progress and any changes in real-time.

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William Masefield, FMP, SFP

Futuristic| Achiever | Deliberative | Experienced Facilities Manager
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Internally we have several platforms we use on the construction side, AutoCAD, SmartSheet, MSTeams, ProCore, etc. We have streamlined all of this information for our stakeholders in specific teams channels that are laid out in an easy to follow format, with all of the pertinent information readily available. Create stakeholder dashboards from your PM tracking software so that your stakeholders can at a glance see high level metrics and then drill into the details that they are looking for, i.e. budget, schedule, Change Orders, RFIs, approvals etc.

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2 Mobile Access

The power of mobile technology cannot be overstated in the construction industry. With mobile access to project data, stakeholders can stay informed and make decisions on the go. Whether they are on-site or in a different time zone, mobile apps ensure that vital project information is at their fingertips. This immediacy not only accelerates decision-making but also enhances the ability to address issues promptly, maintaining project momentum.

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Hany Elmancy, MSc, BSC, SFC, SSYB, PE, PMP, MBA

Senior Program Control | PMO Consultant | Planning & Project Control | Risk Manager | Delay Analysis Expert | Forensic Planner and claim specialist | Instructor | PMC-Senior Portfolio Controls | Public Speaker
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Based on my construction experience, providing mobile access to project information ensures stakeholders can stay connected, regardless of their location. Mobile apps for project management tools allow team members to receive updates, view schedules, and communicate on the go. For instance, using mobile apps like Procore enables site managers to access and update project data directly from the construction site.

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3 Virtual Meetings

Virtual meeting technology has become a cornerstone of modern communication, particularly in construction management. It allows for face-to-face interactions without the need for physical presence, saving time and resources. Virtual meetings facilitate discussions with multiple stakeholders simultaneously, regardless of their location. This inclusivity ensures that everyone can contribute to the conversation, leading to more comprehensive decision-making and problem-solving.

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Hany Elmancy, MSc, BSC, SFC, SSYB, PE, PMP, MBA

Senior Program Control | PMO Consultant | Planning & Project Control | Risk Manager | Delay Analysis Expert | Forensic Planner and claim specialist | Instructor | PMC-Senior Portfolio Controls | Public Speaker
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Reflecting on my construction expertise, conducting virtual meetings through platforms like Zoom or Microsoft Teams can facilitate effective communication with stakeholders. Virtual meetings save time and resources by eliminating the need for physical presence while allowing for real-time discussions and decision-making. For example, regular virtual check-ins with stakeholders ensure everyone is aligned and any issues are promptly addressed.

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4 Cloud Storage

Cloud storage solutions offer a secure and efficient way to manage project documents and data. With cloud services, stakeholders can access, edit, and share documents in real time, ensuring that everyone is working from the most current information. The ability to track changes and maintain version control is crucial in preventing costly errors and delays. Cloud storage is a game-changer for maintaining a cohesive project narrative.

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5 Real-time Updates

Real-time update systems are critical for keeping stakeholders informed about project progress. By implementing technology that provides instant notifications and updates, you can minimize response times and keep the project moving forward. This constant flow of information helps to reduce downtime and allows for quick adjustments to project plans as needed. Stakeholders appreciate being in the loop, which builds trust and engagement.

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6 Data Analytics

Lastly, data analytics tools can profoundly impact communication by providing insights into project performance. These tools help you to identify trends, forecast potential issues, and communicate proactive solutions to stakeholders. By presenting data-driven arguments, you can facilitate more strategic discussions and foster a culture of continuous improvement. Data analytics empower stakeholders with knowledge, leading to smarter decisions.

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Here's how you can streamline communication with project stakeholders using new technology.

1

2

3

4

5

6

1 Digital Platforms

2 Mobile Access

3 Virtual Meetings

4 Cloud Storage

5 Real-time Updates

6 Data Analytics

Construction Management

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Here's how you can streamline communication with project stakeholders using new technology.

1

2

3

4

5

6

1 Digital Platforms

2 Mobile Access

3 Virtual Meetings

4 Cloud Storage

5 Real-time Updates

6 Data Analytics

Construction Management

Rate this article

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