How can you create and deliver a hybrid presentation or webinar?

1 Choose the right platform

The first step is to choose a platform that suits your needs and goals for your hybrid presentation or webinar. There are many options available, such as Zoom, Google Meet, Microsoft Teams, Webex, or GoToWebinar, each with different features and functionalities. You should consider factors such as the number and location of your attendees, the level of interaction and collaboration you want, the type and quality of your content, the security and privacy of your data, and the cost and availability of the platform.

2 Prepare your content and equipment

The next step is to prepare your content and equipment for your hybrid presentation or webinar. You should design your content to be clear, concise, and relevant for both online and in-person audiences, using visuals, audio, and interactive elements to keep them engaged and attentive. You should also test your equipment, such as your microphone, camera, speakers, internet connection, and backup devices, to ensure they work properly and avoid any technical glitches or disruptions. You should also have a contingency plan in case something goes wrong, such as a power outage, a network failure, or a platform issue.

3 Communicate with your attendees

The third step is to communicate with your attendees before, during, and after your hybrid presentation or webinar. You should send them an invitation with the details of your event, such as the date, time, duration, topic, agenda, objectives, and platform instructions. You should also remind them of the event a few days and hours before it starts, and ask them to confirm their attendance and preferences. During the event, you should welcome and introduce yourself and your attendees, set some ground rules and expectations, and encourage questions and feedback. After the event, you should thank them for their participation, share any follow-up materials or resources, and solicit their evaluation and suggestions.

4 Balance your attention and interaction

The fourth step is to balance your attention and interaction between your online and in-person attendees during your hybrid presentation or webinar. You should avoid favoring one group over the other, and make sure you address and acknowledge both groups equally and respectfully. You should also use different methods and tools to facilitate interaction and collaboration among your attendees, such as polls, quizzes, chats, breakout rooms, whiteboards, or Q&A sessions. You should also monitor and respond to their comments, questions, and reactions, and adjust your pace and tone accordingly.

5 Manage your time and energy

The fifth step is to manage your time and energy effectively during your hybrid presentation or webinar. You should plan and schedule your event carefully, taking into account the time zones, availability, and attention span of your attendees. You should also allocate enough time for each segment of your event, such as the introduction, the main content, the interaction, and the conclusion, and stick to your agenda as much as possible. You should also take breaks and pauses when needed, and use humor, stories, or anecdotes to keep your energy and enthusiasm high.

6 Evaluate and improve your performance

The sixth step is to evaluate and improve your performance after your hybrid presentation or webinar. You should review and analyze the feedback and data you collected from your attendees, such as their satisfaction, engagement, learning outcomes, and suggestions. You should also reflect on your own strengths and weaknesses, such as your delivery, content, interaction, and technology skills. You should then identify and implement any changes or improvements you can make for your next hybrid presentation or webinar, and celebrate your achievements and learnings.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?