How can you manage food allergy risks at conferences?

2 Communicate with your caterer

Once you have gathered the data on your attendees' food allergies, you need to communicate it with your caterer and make sure they can accommodate your requests. You should also discuss the menu options, the ingredients, the preparation methods, and the cross-contamination risks with your caterer. Ask them to provide clear labels and signs for the dishes that indicate the allergens they contain. If possible, request a separate buffet or table for the allergen-free foods.

3 Educate your staff and volunteers

Another important step to managing food allergy risks is to educate your staff and volunteers on how to handle food allergy situations. You should train them on how to recognize the symptoms of an allergic reaction, how to use an epinephrine auto-injector, and how to call for emergency help. You should also assign some staff or volunteers to monitor the food service area and assist the attendees with food allergies.

4 Provide alternatives and options

Even if you have done your best to cater to your attendees' food allergies, there might be some cases where they cannot find something suitable to eat. Therefore, you should provide some alternatives and options for them to choose from. For example, you can offer some packaged snacks, fruits, or salads that are safe for most people with food allergies. You can also allow your attendees to bring their own food or suggest some nearby restaurants that can cater to their needs.

5 Be prepared for emergencies

Despite all your efforts, there is still a possibility that someone might have an allergic reaction at your conference. Therefore, you should be prepared for emergencies and have a plan in place. You should have a first aid kit that includes epinephrine auto-injectors, antihistamines, and other medications. You should also have a list of emergency contacts, such as the nearest hospital, the ambulance service, and the attendees' family members. You should also inform your attendees about the emergency procedures and the location of the first aid station.

6 Follow up and get feedback

The last step to managing food allergy risks is to follow up and get feedback from your attendees after the conference. You should thank them for their participation and ask them to rate their satisfaction with the food service. You should also ask them to share their suggestions and complaints about how you handled their food allergies. This will help you improve your food allergy management for future events and build trust with your attendees.