How do you evaluate and update your print management goals and objectives?

2 Define your goals and objectives

The next step is to define your print management goals and objectives based on your assessment. Your goals should be specific, measurable, achievable, relevant, and time-bound (SMART). For example, you may want to reduce your print costs by 20% in the next year, increase your print security by implementing user authentication and encryption, or improve your print efficiency by consolidating your devices and streamlining your workflows. Your objectives should be the actions and steps you will take to achieve your goals, such as conducting a print policy review, deploying a managed print service, or upgrading your print hardware and software.

3 Implement your plan

The third step is to implement your print management plan by executing your objectives and monitoring your progress. You should communicate your plan to your stakeholders, such as your employees, managers, vendors, and customers, and ensure their buy-in and support. You should also assign roles and responsibilities, allocate resources, and set deadlines for each objective. You should track your results using the same data and tools you used for your assessment, and compare them with your goals and baseline.

4 Evaluate your outcomes

The fourth step is to evaluate your print management outcomes by measuring your performance and impact. You should use quantitative and qualitative indicators, such as cost savings, productivity gains, security improvements, user satisfaction, and environmental benefits, to assess how well you achieved your goals and objectives. You should also collect feedback from your stakeholders, such as surveys, interviews, or testimonials, to understand their perceptions and experiences with your print management plan.

5 Update your plan

The final step is to update your print management plan based on your evaluation. You should identify what worked well and what did not, and what factors influenced your results, such as internal or external changes, challenges, or opportunities. You should also recognize and celebrate your successes, and reward and motivate your team. You should then revise your goals and objectives as needed, and make adjustments to your plan accordingly. You should also document and share your learnings and best practices with your organization and industry.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?