You're always running out of time. How can you use apps to get it back?

To regain control over your time, start by tracking how you currently spend it. Time tracking apps like Toggl or Clockify can help you monitor where your time goes throughout the day. By identifying patterns and understanding how much time you allocate to various activities, you can make informed decisions about where adjustments are needed. For instance, if you realize you spend excessive time on non-essential tasks, you can redirect that time toward more productive activities.

No se trata de cómo puedo utilizar aplicaciones para recuperar el tiempo, sino evaluar que necesito para no perder el tiempo. No todas los roles en una empresa tienen las mismas actividades y cada empresa necesita mediciones especificas, algunos roles por sus funciones deben hacer un mayor uso de la tecnología y apoyarse con aplicaciones que optimicen sus actividades, sin embargo hay varias áreas de las empresas que ni siquiera utilizan un computador. Teniendo en cuenta lo anterior, considero que es fundamental tener unos KPIs bien definidos que ayuden a medir la eficiencia de las actividades y segundo, las compañías deben identificar dónde hay mayores perdidas de tiempo, para implementar mecanismos que les permitan medir su gestión.

I highly recommend automatic time tracking software. It's been eye-opening for me, transforming my initial skepticism into a crucial part of my work routine. This isn't just about tracking hours; it's a journey to understanding your work habits deeply. You'll be surprised at how it reveals your time use, like those 'quick' email checks that consume more time than you think. It helps you realize and adjust your schedule for better focus on important tasks, enhancing productivity and time management.

I feel that instead of dependence on apps, one should manage health so he/ she can properly focus on work. 1) Make a list of work to be done by the end of the day 2) At the end of the 75% day check the status. 3) Instead of panicking one should manage the task done.

Prioritize and complete critical chores first to simplify your life. I got work done with the help of applications like Todoist, Trello, and Microsoft To Do. Use a calendar program like Google Calendar to keep track of all the appointments and events. With the help of a reminder, we can avoid losing concentration on the task at hand. Notion and similar note-taking apps are great for organizing thoughts, ideas, and tasks. It is critical to have efficient communication. Instead of wasting time on drawn-out email threads, teams may use apps like Slack, Microsoft Teams, or Asana to communicate quickly and efficiently. Keep in mind that applications may be quite useful, but it's important to find a balance and not have too many.

Time-blocking your day for specific sets of tasks can be an effective method of planning. If you're someone who tends to run out of time, consider scheduling more time than you think the task will take. This provides an automatic cushion of extra time, and increases your likelihood of completing the task.

The most important thing to get the tasks done is the motivation to do the tasks and respect the time. If you lack the motivation to do tasks and don't respect time you will end up spending more time than required. Everything else comes later like prioritizing, tracking the tasks, managing to do lists, filtering and all that. Also not to do list is as important as the to do list. It helps you filter and not waste your time on things which you shouldn't do. Talking about apps, I use Microsoft To do with lists. I also use Alexa to remind me my personal tasks. Also sticky notes for really important ones. Again you usually end up doing the ones you are most motivated to do.And it's so hard to remain motivated so we also need to be disciplined.

Everyone loves checking things off a to-do list—but if it’s not done right, your to-do list can cause more harm than good. Sorting and prioritizing work. If you want to change the order of your written to-do list, you have to rewrite the whole thing. Digital to-do lists also allow you to set up recurring tasks, so you’ll never forget a weekly meeting again. Impossible to lose. Unlike a handwritten to-do list, you can’t “lose” an online to-do list. Create separate lists in the same place. Before you choose a to-do list app, make sure you can create more than one “list” in the app. Set reminders, due dates, and notifications. Your to-dos, whether for a “me” day or critical project deadlines, don’t mean much if they’re not done in time.

Using task management apps can enhance your productivity by providing a structured way to organize, prioritize, and schedule your activities. By leveraging features such as reminders and sync capabilities, you can streamline your workflow, minimize conflicts, and boost efficiency. Additionally, incorporating gamification elements or motivational messages can make the task management process engaging and enjoyable, encouraging consistent progress towards your goals.

It's better to prepare a to-do list and prioritize them as per requirement. Identify time limit for each task and give your best to achieve your planned tasks.

Turning off phone notifications definitely helps when it comes to limiting distractions while working. In fact, I don't have my phone in the same room when I'm working from home. It may also not be a bad idea to block access to certain sites during your work hours, supposedly social media or any sites that may distract you.

Not accessing certain social media sites during the workday does wonders for staying focused at work. Even a quick glance at Twitter can take your mind off of the task in front of you. I have found that work is more enjoyable when I give it 100% of my attention during the day.

Distractions are time thieves. Tame them with distraction-blocking apps. These tools empower you to create focused work periods by limiting access to tempting websites and apps. By minimizing interruptions, you can enhance your concentration and make the most out of every work session. Embrace these app-driven strategies, and watch as you transform your relationship with time. Let's not just manage time but master it! 💪 Share your favorite time-management apps or tips in the comments below, and let's build a community dedicated to unlocking our full productivity potential.

One thing I have found very helpful is Pomodoro Technique. This technique is useful for managing your time and increasing productivity. The Pomodoro Technique is a time management method that involves breaking down work into intervals of 25 minutes, called “pomodoros,” separated by short breaks. After four pomodoros, I take a longer break of 15-30 minutes. This technique helps me resist self-interruptions and re-train your brain to focus. Give it a try and see if it works for you. Best regards, Dmytro Prokopiev

Turn off your notifications, and put screen time on your devices on social apps like Instagram, Snapchat, and twitter. You can also turn on DND for a particular time when you have a urgent task at hand. Due to this, there will be no calls or messages at this time( you can allow which calls you still want during this time eg: emergency calls )

First make sure the work space where you work is neat and clean. Use software like Tasks Scheduler to get in touch with the tasks which you need to complete at certain intervals. Use Asana to collaborate with you team members more effectively. Break down the process of work into smaller simple step and make sure the goals are realistic. To lead a normal life just outsource your personal chores such as grocery shopping, cooking, cleaning, laundry etc. You will get enough time and you can concentrate more on your work to get better results than earlier.

I use todo lists and one drive a lot to delegate and share documents with other colleagues, who can then work on tasks for me while keeping a live view.

Si estás pensado en delegar tareas en otros profesionales o freelance te aconsejo que antes de buscar esa ayuda extra, tengas claro estos tres puntos claves: - Primero estudia tu negocio para descubrir que quieres/necesitas delegar. - Entiende que no suele ser un proceso rápido, por lo que necesitaras algo de tiempo para transmitir a esta nueva persona con la que colaborarás toda tu metodología de trabajo. - Si tienes procesos internos ya creados mejor que mejor.

Você não precisa ser um "herói solo". Geralmente são figuras que acabam se sobrecarregando por não saber pedir ajuda ou confiar no outro. Escolha executar as tarefas onde seu tempo será melhor empregado e que sua atuação trará um diferencial absurdo no resultado da mesma. Conheça seu time - fortalezas e fraquezas - e distribua as tarefas que de acordo com as características dos indivíduos. Você terá não só mais tempo disponível, mas um ganho intangível surreal (que se fará tangível) no engajamento e desenvolvimento do time. Dica extra: use ferramentas de gestão colaborativa.

It’s generally better to entrust specialized tasks to expert groups and oversee their work. Whether you choose online or in-person collaborations is not crucial; what matters is receiving the delegated work correctly and flawlessly. The key to success and a fundamental pillar is delivering outsourced work effectively.

In the context of time management, a highly underrated skill is cognitive-emotional (mindset) management. Time management is 80% mind management - maintaining motivation, prioritizing, creating focus, managing your response to distractions, overcoming overwhelm, etc. Working to improve these skills will be immensely helpful in managing your time more effectively.

Learning new skills specially which can automate tasks & provide quicker insights for swift decision making can provide ample time for bringing service excellence!

There is a excellent free course in LinkedIn learning for Time Management (Dave Crenshaw) this course had a lot of game changing techniques

Allocating 30 minutes per week for acquiring new skills has proven highly effective for me. Unlike vague goals, this consistent time blocking facilitates focused and sustainable development. The clear structure promotes consistency, making it easier to achieve my learning objectives.

It's so important to be open and willing to learn new tasks. Always give something a go then make a decision if its for you or not.

A schedule and a plan, while related, serve distinct purposes. A schedule is a structured outline of allocated times for specific tasks or events. It dictates when something should be done, focusing on time allocation and sequence. In contrast, a plan is a broader strategy that outlines how goals and objectives will be achieved. It involves identifying tasks, resources, and steps needed to reach an end goal. While a schedule is a component of a plan, providing temporal structure, a plan encompasses a wider scope, including the why and how of achieving objectives, not just the when. Therefore, a schedule is a tool within a plan, but not a plan itself. If you're out of fine check your plan.

Sometimes, it’s the apps we use that cause us to waste time too. I think things like screen time can help us stop losing productive minutes or hours, scrolling through social media. Or alternatively, ditch the apps altogether. Keep your phone in a separate room, and get everything you need to do written down. Use a priority matrix or write things down in level of importance, decide how long each task will take you, and get it done within that time. There is loads of research to support that if you give yourself 2 hours to do a 2 hour task, you will get it done in 2 hours. Or if you give yourself 4 hours to do a 2 hour task, it will take 4 hours. So be realistic, but challenge yourself too. And most importantly, take breaks!

Time management is often misunderstood. The misconception that being busy equals productivity leads many astray. It's not about cramming tasks; it's about prioritizing effectively. Another fallacy is the belief in multitasking as a productivity booster. In reality, it often diminishes focus and quality. Overcoming these misconceptions starts with recognizing that quality trumps quantity. Focus on one task at a time for better results. Embrace tools like the Eisenhower Matrix to prioritize tasks by urgency and importance. Learn to say no to non-essential tasks and delegate when possible. Remember, effective time management is less about filling every moment and more about ensuring each moment counts.

Use these apps to organize your time and outline your tasks: • digital calendar that syncs with your email and allows you to easily share and collaborate with others (Google Calendar is great and Outlook or iCal also work well) • Google Keep or Trello • searchable notes and docs like iNotes, OneNote, and Google Drive (create a routine & system to keep your info current) You should also follow Sade Kelly here on LinkedIn for practical tips on improving time management!

Apps can be helpful for managing your time more effectively, but it's also important to back up and understand WHY you're always running out of time. Do you struggle to get started due to procrastination, overwhelm, low motivation, or indecision? Does perfectionism cause you to spend excessive amounts of time and energy on tasks/projects? Are you struggling to maintain focus while you're working? Do you give in to distractions that take your time and attention away from the task at hand? Are you preoccupied with worry, fear, or self-doubt? Understanding WHY you run out of time, and then working to address those issues, will go a long way toward managing your time more effectively - and taking care of yourself, in the process.