Be proactive in communication, clear communication about what are the shortfalls with impacts and your plans to mitigate the impact. What is the timeline by which you will be able to overcome the service limitations will give them confidence.

Don't ever communicate false statement whatever the situation is because consumers gonna trust on you and loyal with you when you'll have the straight forward supportive communication with them , after sales service is always the most important element in customer loyalty which leads to customer retention.

Having a “we are in this together” relationship with the customer goes a long way in solidifying your promise of customer service excellence.

Alway make sure you are transparent about the situation, be empathetic, and remain solution-focused. In this way, you show that you acknowledges the issue, reassures the customer, and shifts the focus toward resolution.

1. Be Transparent – Clearly explain the issue upfront. 2. Show Empathy – Acknowledge their concerns and frustration. 3. Offer Alternatives – Provide possible solutions or workarounds. 4. Set Clear Expectations – Give a realistic timeline for resolution. 5. Express Commitment – Assure them of ongoing improvements.