The easiest way to portray a proposal is to make a well and neatly assembled moodboard which captures most of the stakeholder's concerns in terms of the look and feel. A physical material palette along with it will help them visualise the space before we move on to the renders. Other than this, all layout related concerns are to be highlighted and one specific concern to be detailed out and explained in brief, so as to ensure then that the rest of the concerns will be taken care of with absolute detail.

In my experience, a workplace design should always include users listening and the undertaking of a co-creation process. The benefits of this approach are manifold: economic efficiency through user-centric design, better social acceptance and change management, a feeling of recognition for employees that is useful to employer brand. Thorough interviews are a starting point but are not enough. Co-creation workshops with employees from every department and different profiles, regular keynotes to share news and collect feedbacks, inspirational webinars about new ways of working but also projection workshops to ease transition and daily rules discussion are milestones that will make your project both a truly inclusive one and a success.

In any workplace design it is imperative to understand the issues faced by the stakeholders in the current setup and how to resolve them in the proposed design. It is equally important to incorporate most of their requirements. While considering the stakeholder requirements, project goal & vision should not get derailed.

Finalizing a workplace design proposal requires balancing diverse needs while maintaining project vision. Here’s how I ensure all stakeholders feel heard: Engage Early & Often – Conduct stakeholder interviews to understand priorities upfront. Document & Communicate Clearly – Summarize feedback in reports to ensure alignment and transparency. Maintain Regular Check-ins – Continuous collaboration helps refine the design and address concerns proactively. Balance Needs with Feasibility – I find creative solutions that respect both stakeholder input and project constraints.

As an interior architect, I'm very much in favour of a participative approach to design projects, especially as future occupants are involved on a daily basis. - Communication is therefore fundamental. - An initial questionnaire of requirements needs to be drawn up according to the company's departments and trades, and the feedback - Then linked to the technical constraints of the project and to management. There are other points to develop, of course... Translated with DeepL.com (free version)