You're planning an event and want everyone on the team to learn and grow. How can you make that happen?

Ask everybody ahead of time to complete a survey that includes what strengths they believe they can bring to the event and areas they would like more exposure too. Ask the more experienced people on your team to pull back at the start- allow the less experienced team members a chance to share their ideas and feel seen and heard. Ensure there are clear goals and metrics to your event. Allow every member of the team a chance to contribute towards these metrics.

Find people that have and use unique tools and experiences that get participants to: ▶️get grounded and set an intention, ▶️expand their knowledge or see something from a new point of view, ▶️allow them to focus on the most important new information they've learned, ▶️and then have them create simple, specific, small, and effective action steps to move them forward. Whether that's at the event or afterwards. I also think it's key to create ways to have your participants network with each other and have fun!

Cuando presentamos un nuevo evento y explicamos el proyecto al equipo, algo muy útil para estos casos es graficar las tareas y los plazos para que todos estén involucrados en el proceso general, mas allá de las actuaciones y tareas individuales, así se logra una mayor colaboración, se facilita el control y es mas fácil obtener un resultado final optimo. Lo mejor es que todos entienden que por mas pequeño que sea su rol, es fundamental para el proyecto general.

Para criar um evento que impulsione o aprendizado e crescimento da equipe, minha abordagem seria apaixonante e prática. Inicialmente, identificaria as necessidades de desenvolvimento da equipe e estabeleceria objetivos claros. Selecionaria palestrantes inspiradores, focados nos temas-chave. Incorporaria atividades práticas, workshops e momentos de networking para promover a interação. Disponibilizaria materiais ricos e incentivaria a participação ativa. Após o evento, implementaria feedback para aprimorar futuras iniciativas. Minha missão é transformar eventos em experiências memoráveis que impulsionem o aprendizado e o crescimento de cada membro da equipe.

However long you think it takes to plan, add 2-3 months. Aligning our strategies is much more of a crockpot process as opposed to a microwave.

Feedback and reflection are the most important aspect of team event planning. You can definitely determine learning curves there when first starting out. It also gives you a chance to refine processes.

Adjusting your budget in the event planning process is a common necessity and a dynamic and ongoing task as various factors may change or unforeseen circumstances may arise. By regularly reviewing expenses, negotiating with vendors, prioritizing, and reevaluating scope, you can navigate budget adjustments effectively while ensuring the success of your event. After the event, conduct a detailed analysis of the actual expenses versus the budget. Use this information to assess the accuracy of your initial estimates and identify areas for improvement in future budget planning.

Encouraging feedback and reflection post event is one of the most promised but sadly often the most overlooked or neglected. Critical review from all perspectives is essential to find missed opportunities, areas that require tweaking/improving - refining processes and details…as a file closes - place the reflective feedback as the first page- whether it’s re: a venue, the client, a supporting vendor, attendee comments/complaints… it’ll be invaluable for the next planning process.

Feedback is the number one way that you can improve. Be open to receiving feedback that might be tough to hear. Use the feedback to improve your workflows, task assignments, budgeting, etc.

Feedback from attendees can be very helpful but can also be biased, consciously or unconsciously. I'd encourage event organizers to supplement traditional feedback with real-time biometric measurement to understand what attendees engage with emotionally. Are people instantly attentive? Do they tune out ten minutes into a presentation? Tools that use an attendee's smartwatch and Apple or Android phone can provide unbiased insight into their true reactions.

Providing training and support is a great way to help your team learn and grow. When planning these training opportunities, make sure to consider more than just the skill that needs to be learned in order to successfully complete the event. Also consider the "why" from your team member's point of view. Why do they want to learn this? Why is this task or skill important to the outcome of the event? How can learning this help your team member in their career in the future? If you connect the task with the bigger picture, your training opportunities will be more effective and engaging.

It’s been useful for me to assign various roles and tasks adjacent to ones to an individual teammate may have fulfilled in the past, giving them something challenging but not overwhelming and increasing the skill base of you team. And always make information and training materials easily available to them, so if they want to review something-or learn the next step-they have the tools to develop and thrive!

Getting internal folks involved in ideation for the planning process is a great way to incentivize them to participate. It will also keep them involved and paying attention to how the event goes. If you give them an opportunity to voice what content they may want to see and what they hope to takeaway from the event, they will be more likely to show up and get involved. Surveys and polls are also a proven way to get people involved and to stay attentive, which in turn should give them some good takeaways to learn and grow.

To ensure the learning and growth of the event planning team, provide tailored training and ongoing support. Identify individual skill gaps and offer relevant workshops, courses, or mentorship opportunities. Be readily available to address questions and concerns, providing guidance throughout the planning process. By investing in training and support, you empower team members to develop new skills, enhance their capabilities, and contribute effectively to the event's success.

I agree that training and support is crucial as a successful event is no One Man show . To bring the teammates and to build the same perspective and to bring the best results out of the team efforts all should be supporting at each step and for every daunting task. Your goal should be your team’s goal. Your efforts should scaffold the same learning for your team. Uniting different perspectives to stitching one goal that’s what training and support does to all.

Encourage learning by fostering a culture where ideas flow freely. Celebrate diversity by embracing varied perspectives and backgrounds. Create a safe space where team members feel empowered to share ideas sans judgment. Provide room for risk-taking and innovation while maintaining a safety net (basically, life as a college undergrad). For example, encourage brainstorming sessions where everyone's ideas are valued, regardless of rank. Who knows, you might be surprised. Implement pilot programs for new event elements, allowing for experimentation without full commitment. By nurturing creativity and inclusivity while providing a supportive environment, you'll inspire growth and innovation within your team.

To bring an event to the next level, it is important that your team include a diverse group of people. Those who are time efficient; those who are extremely creative, those who can work out complex issues. One other member that i would always include in the team would be those who dares to say “No, it will not work” and then provides a counter-suggestion to the plan. Even when suggestions may not always be accepted after a fuller discussion, this member continues to contribute to the group effectively. This will ensure that your team is creative, effective and at the same time, checks and balances are in place.

Toda idea merece ser escuchada, al tener un equipo de trabajo diverso, sabemos que tenemos mucha gente capaz pensando y así enriquecemos nuestro equipo de trabajo con gente que se especializa en cosas y habilidades diferentes. Cada mente es un mundo diferente y la creatividad al no tener límites, tenemos un sin fin de oportunidades en esta industria de los eventos que tener tanta diversidad y creatividad, es algo necesario.

Provide an open door and mind policy. Everyone at the table comes from different backgrounds and thoughts which makes planning an event a global affair. By accepting different perceptions events are more geared to a general crowd with specific elements.

By embracing, diversity and creativity, we not only enhance the quality of our events but also create a more enriching and fulfilling experience for everyone involved. We strive to create a culture where differences are celebrated and where everyone feels encouraged to express their creativity freely. We choose to use geckoconnect virtual meeting platform - which offers our team the choice of body type, wardrobe, hair colour By embracing diversity and creativity, we not only enhance the quality of our events but also create a more enriching and fulfilling experience for everyone involved.

Recognizing the effort and contribution of team members is one of the most overlooked ways to motivate them and keep them engaged. It doesn't have to be expensive - even a few honest words acknowledging the effort and/or results can go a long way. One of the biggest reasons employees leave is the feeling their work isn't appreciated or acknowledged.

Who doesn't like to hear, "job well done!" I know so many say they don't do it for the praise, but the praise deserves to be given. You can make it fun with an office party, an awards ceremony or banquet or a group email shoutout. When people feel valued they will go the extra mile and the extra mile is what you want when planning a great event. Your event is what you put in it, so why not praise your great people for what they do so they put great enthusiasm and energy into your event.

Quem nao gosta de ser reconhecido? EMPATIA meu povo! Trate os outros como voce deseja ser tratado, reconheça o esforço, sucesso, dedicação.... uma equipe contente e segura funciona 10x mais que uma liderada pelo medo.

This is really important as previous employment I as an individual was often not rewarded but the company and those in a higher position would take all the praise. The staff I have work with me - not for me and then we become a team. Rewarding by verbal praise , gifting or last year a Christmas Night out all paid for to celebrate our achievement's and ton say thank you and to appreciate each person in what they do.

This is always a good time to highlight your all-stars and allow them to "teach" the others in the group on how to be better. Top sales guy? Let him talk. 20 year employee? Let her talk about the old days and why she'd stay so long. Take the time to celebrate the winners on the team as they provide valuable insight.

After every event recoup and identify anything that went wrong and if there’s any implications you can make to your client contracts to prevent them happening again. Mistakes are only negative when they happen twice.

The importantance of debrief meetings. We can all learn a thing or two from the team members of a project once it has concluded by simply having a debrief meeting within 2 weeks of the project's conclusion date. Every point at these meetings will help streamline future projects in terms of processes and best practices.

Events are an opportunity to bring team members together, particularly in these days of remote work and working from home. Creating bonding opportunities for team members will pay long-term dividends in engagement and cooperation. Don't just have people sit through talks or training - get them involved with each other. Give them a project or goal. Co-creation is a powerful tool to increase commitment.

Also consider the type of venue and city to see if it fits within the goals of the event. Incorporating the local flavors and vibe of a city drive experience.

Throughout an event, monitor the temperature and the environment. Don't be afraid to pivot when needed. Think through your schedule. How/When to schedule meatier topics interspersed with some levity and/or down time. Be mindful of meals and their impact on engagement. Think holistically about any event and training--timing, setting, meals, snacks, daylight, fresh air, movement, intensity of content, individual work, group work, sit-and-listen, interactive. These factors weigh heavily on the success and outcomes of training and events.