Here's how you can master the essential communication skills for event planning and coordination.

Active listening is important in event planning and coordination because it ensures healthy discussions where every person's ideas are heard and considered. Healthy discussions occur when the opinions of the entire group are acknowledged and reflected upon. Therefore, active listening is crucial for decision-making. Decisions made after reflecting on and discussing the ideas of others ensure the smooth functioning of any event. As a part of the student council and my current team, I have observed that decisions are rarely disagreed upon during the actual event when they have already been discussed. When every participant collaborates equally and feels heard, they enjoy their work in the event. This approach fosters a healthy environment.

" PUT YOURSELF IN THE SHOES OF OTHERS" Patient hearing, understanding the point of view, aligning with the thoughts, getting on one page same as the other, i believe is the way active listening puts you through to further visualize how to react, advice, brief and respond.

Know your team! Some team members “own” it and execute independently after one briefing or according to check-lists; others just wait for your prompts. There is no “one size fits all” briefing within a team.

Clear briefing is important for the proper coordination and execution of any event. When each person knows their role, duties, and tasks, they can manage and complete them easily without interfering in any other participant's work. Additionally, during clear briefing of the tasks, when an individual is well-briefed, they can discuss potential problems they might face beforehand, thereby reducing chaos and confusion during the actual event. In my past MUN organization, I observed that when team members were not well-briefed, they would interfere with each other's work, leading to chaos and confusion throughout the event. Hence, clear briefing is essential.

Clear briefings are one way directions. Their is very littel sope of performing tasks in other ways or in modified out of box plans. They are precise and step by step ways of performing tasks to a desired results. Hence in very methodologicaly narrated with each specifications. Their are no deviations expected to it. Some also known as zero error syndrome way of performing tasks.

Confidence is build with the back of konwledge of your task and market. While heldling venders if you are aware of the market trend its impossible to fool you around by any one. Now its your communication skill that wil help you out in the negotiations and closing of deals. The importance of market knowledge plays avital rile in it. Your communication conviction and moulding the other towards your deal is the game changer to win a deal.

Empathetic engagement in event management is the basic foundation of understanding between participants or between a participant and the head. A good leader is not someone who can merely command, but someone who can bring every team member along and understand everyone's opinions and problems. Team members can come up with various problems they might face before or during the event. Hence, it's important to understand these issues and find efficient solutions for them.

Word of mouth is chain reaction, feedback counts and works like wild fire 🔥. Support of feedback by others works like a catalist in spreading and building your godwill. Acceptence of slipouts and minor errors , rectification and rebuttal in time helps in great appriciation with in the time limits and pin extra stars to you job. Hence creating loop of timely feedback helps in mid term corrective actions and sucess of desired results.

One thing I've found and include is a team and partnership celebration. Showing appreciation and thanking everyone involved. I get a couple of local sponsors to keep the costs down. Also an efficient and effective way to collect feedback.

Appreciating team members during the event preparations helps to boost the zeal and enthusiasm of those working in the event. Since, during an event one can get overwhelmed by a lot of tasks, so when individuals are appreciated in the team or are appreciated individually they feel more energized and a sense of "I can work more or I can do better" emerges within them. I have experienced this when I was working in an organization and would work extra and my head would appreciate my work constantly. It boosted my confidence and the quality of my work.