How can you manage your time with limited resources?

Start by identifying your key objectives and allocate resources accordingly. Prioritize essential tasks and eliminate or delegate non-essential ones. Time management techniques like the Pomodoro Technique, Eisenhower Matrix, or time-blocking can be invaluable.

Efficient time management with limited resources hinges on our D.A.D. principle - Delegate, Automate, Delete. Align tasks with core values, delegate the trivial, automate the routine, and delete the unnecessary. This sharpens focus on growth and fulfillment.

Identificar os nossos valores deve ser a base para a produtividade pessoal e profissional. Eu por exemplo, sou uma pessoa que valoriza muito tempo de qualidade comigo mesma e momentos de autocuidado. Considero esses momentos essenciais para ter energia e disposição ao longo do dia. Então sempre que vou montar a minha agenda ou me organizar penso: "como posso criar tempo para essa área que é tão importante para mim?"

To manage time with limited resources, prioritize tasks based on importance and urgency. Utilize tools like to-do lists and calendars for organization. Delegate responsibilities when possible and focus on high-impact activities. Embrace time-blocking techniques to allocate dedicated periods for specific tasks. Minimize multitasking to enhance efficiency and reduce errors. Regularly assess and adjust priorities to adapt to changing circumstances. Emphasize quality over quantity and learn to say no to non-essential commitments. Continuous improvement and flexibility are key in optimizing time management within constraints.

Our first lessons in time management are rendered to us by the innocuous bell, which may sound jarring initially but becomes part of our growing years. Managing time is the most essential element as this is the basic premise of putting in place a timetable; the bells for the hour are the key to effective delivery. Schools do not just need time management; they need to focus on relationships, and for this, we must put the teacher's time at a premium. The teacher is the most important agent of any change at a school; their needs must be prime when discussing time management. Schools transform when we put teachers at the core and other stakeholders - students, parents and management - on the periphery.

Effective time management, especially with constrained resources, mandates setting SMART goals. The acronym SMART represents goals that are Specific, allowing for precision in objectives; Measurable, enabling clear tracking of progress; Achievable, ensuring goals are within reach; Relevant, ensuring alignment with overall aims; and Time-bound, providing a clear timeframe. These attributes streamline efforts, directing energy towards outcomes that truly matter. Instead of dispersing focus on ambiguous or impractical aims, SMART goals guide one towards concentrated efforts.

Muitas pessoas acabam criando metas para si mesmas somente no começo do ano e esquecem de fazer um acompanhamento ao longo dos meses e das semanas. Criar metas SMART durante a semana e até mesmo para projetos no trabalho é uma das formas de ser intencional e direcionar bem o seu tempo e energia nas coisas certas. Quando os projetos ou objetivos forem grandes demais, nada como quebrar em pequenos passos, colocar no planejamento semanal e planejamento diário para ir acompanhando o progresso ao longo do tempo.

By making goals Specific, Measurable, Achievable, Relevant, and Time-bound, we create a clear roadmap towards success. SMART goals provide us with focus and direction, ensuring that our efforts are meaningful and aligned with our desired outcomes. Whether it's personal growth, professional development, or any other area of life.

Sem ter uma clareza das nossas prioridades, tudo pode parecer URGENTE. E o urgente tende a ocupar espaço na nossa agenda e nos deixa sobrecarregados, sem espaço para o que realmente importa. Por isso utilizar um bom sistema de gestão de tarefas e ter clareza das nossas prioridades é essencial. Tanto para produtividade pessoal quanto para produtividade profissional.

By categorizing tasks based on urgency and importance, the matrix helps individuals to identify their most critical responsibilities and make well-informed decisions. It fosters a proactive approach by emphasizing the significance of long-term goals rather than getting caught up in urgent but less important activities.

The Pareto principle, also known as the 80/20 rule, is a powerful concept that suggests that 80% of the effects come from 20% of the causes. By identifying and focusing on the vital few factors that contribute the most to a desired outcome, we can maximize our efficiency and effectiveness.

We will never have enough time and resources to complete all the tasks at hand. Applying Pareto principle is a great way to identify the most impactful tasks and be behind each of them until we are done with it.

Don't underestimate the power of doing less. Most people know what the Pareto Principle says - 80% of results comes from 20% of efforts. BUT one lesser-talked about flip side of the Pareto Principle is the idea that 80% of what we do adds little to no value. So that simply doing less of these trivial activities opens up time and space to do more of The Vital Few that really matter! Give that a shot and enjoy the peaceful productivity it brings

Improve your focus and time management skills. By breaking your work into short, focused intervals, typically 25 minutes, followed by short breaks, you'll find yourself better able to concentrate on the task at hand and avoid burnout. Implementing the Pomodoro technique can help you achieve a balance between productivity and self-care as well.

The Pomodoro technique has helped me make quick decisions and get into a flow state of working. Knowing there is a 25 minute focus block (which isn't a huge time commitment), there is somehow a certain comfort in knowing a 5 minute break will be granted after a fixed amount of time.

For project managers juggling numerous tasks and responsibilities, the Pomodoro Technique provides a systematic approach to prioritize and accomplish tasks efficiently. It encourages a sense of urgency and helps break down complex projects into manageable segments. By implementing this technique, project managers can enhance their focus, reduce distractions, and improve their overall time management skills. This method not only boosts productivity but also ensures that project managers can maintain their energy levels, enabling them to make better decisions and contribute significantly to the successful completion of projects.

Conduct check points throughout a project to see if there is opportunity to improve the way you're utilizing the limited time. These check points should be quick. Take 15 minutes regularly - daily or weekly - to reflect on what is working in terms of progress on a project and where too much time is spent with not much forward momentum. You'll be able to implement change or modify your process, as you go, rather than the end of a project.

I've tried hundreds of productivity techniques. Nothing has ever worked better than "Time Blocking": 1. Break your day into 60-120 minute blocks 2. Put these blocks onto your calendar (I use Google Calendar) 3. Each morning, look at your to-do list and assign tasks to your blocks based on priority 4. During each block, ONLY work on the task you've assigned Time blocking promotes deep work and will ensure you make the most of your time.

I don't manage my time anymore. Instead, I manage my energy: 1) Do a high-value/high-energy task first thing in the morning. It sets the tone for the day. 2) Follow up with 1-2 blocks of hyperfocused work till lunch (then eat a nutrient-dense lunch to avoid the afternoon slump). 3) After lunch it's time for medium-value/medium-energy work. It's the "Through" of your circadian rhythm. 4) Later that day you get a second wind when you prepare the things for tomorrow. Bonus Tip: Check back daily to see which tasks gave you energy and which drained you. Adapt your allocation accordingly.

Manage focus, not time. Time will always be subject to change but your focus is what you want to control. This is in line with the tip from Colby, when you plan these timeboxes it’s about the todo allocation that lead to the productivity, aka the focus.

You're a human, not a productivity machine. All those frameworks are good to use but don't overdo it. Take it light. You can't always do everything. So, just pick important stuff. - Something that brings you money. - Something that keeps you healthy. - Some habits and hobbies for personal growth. - Some quality relations to share your life. And that's it. You'll be good to go :)

You should also consider how to maximise the quality of the time you do have available by cultivating your ability to be present. For example, a senior leader at a multinational company developed his mindfulness skills over several months. He ended up spending 21% less time in meetings. This saving was attributed to the improvement in the quality of his interactions. Colleagues also rated him as more engaged and pleasant to work with. So, how can we cultivate a mindful, fully present, quality-focused approach? We could begin by incorporating mindful practices into everyday activities. Focus on the sensations and actions involved in each task and bring your attention back to the present moment when your mind drifts.