How can you use public records to uncover hidden stories?

1 Finding stories

One of the first steps to using public records is to find stories that can be explored or supported by them. You can do this by following your curiosity, looking for gaps or discrepancies in official narratives, or using tips and sources. For example, you can use public records to investigate how public funds are spent, how policies are implemented, how officials are elected, how crimes are solved, how businesses are regulated, or how communities are affected by social and environmental issues. You can also use public records to fact-check claims, verify identities, and corroborate testimonies.

2 Accessing records

The next step is to access the public records that you need for your story. Depending on the type and location of the records, you may have to use different methods and platforms to obtain them. Some records are available online through government websites, databases, or portals. Others may require you to file a request under the Freedom of Information Act (FOIA) or similar laws that grant the public the right to access government information. You may also have to visit physical offices, libraries, or archives to access records that are not digitized or published online.

4 Challenges and issues

Obtaining public records can be difficult and complex. You may encounter delays or denials of requests for records by government agencies or officials, as well as fees or costs associated with obtaining or processing them. Additionally, the data or information in public records can be incomplete, inaccurate, outdated, or inconsistent. Moreover, there may be legal or ethical restrictions or risks related to the privacy, security, or sensitivity of public records or the people involved. Finally, technical or practical difficulties or limitations in accessing, storing, or analyzing large or complex datasets or documents can also be a challenge.

5 Best practices

In order to use public records effectively and responsibly for your story, you should plan ahead and be specific about what records you need and why. It is essential to research the laws and procedures that govern the access and use of public records in your jurisdiction. Additionally, using multiple sources and methods to verify and cross-check the information you get from public records is important. Furthermore, it is important to respect the rights and interests of those involved or affected by the public records you use. Lastly, it is necessary to document and cite your sources and methods, as well as be transparent about your findings and conclusions.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?