Learn how to monitor, evaluate, identify, and adjust your gap analysis action plan based on feedback and changing needs.

1.Gather Feedback: Solicit input from stakeholders on plan effectiveness. 2.Analyze Progress: Assess completion of steps and identify roadblocks. 3.Review Goals: Ensure objectives remain relevant and achievable. 4.Prioritize Needs: Focus on emerging issues and adjust actions accordingly. 5.Revise Actions: Modify steps or add new ones to address feedback and needs. 6.Update Resources: Allocate resources to support revised action plan. 7.Set New Deadlines: Adjust timelines based on progress and revised actions. 8.Communicate Changes: Inform stakeholders of updates and rationale behind them. 9.Monitor & Track: Continuously assess progress and adapt as needed. 10.Foster Flexibility: Embrace change and be prepared to adjust the plan further

Last updated on Sep 28, 2024

How do you review and update the action plan based on feedback and changing needs?

Gap analysis is a process of identifying and addressing the gaps between the current and desired state of a business, project, or system. It helps to align the goals, strategies, and resources with the needs and expectations of the stakeholders. However, gap analysis is not a one-time activity. It requires regular review and update of the action plan based on feedback and changing needs. In this article, you will learn how to do that effectively and efficiently.

1 Monitor the progress

The first step to review and update the action plan is to monitor the progress of the implementation. You need to track the key performance indicators (KPIs) and milestones that you have defined in the action plan. You can use various tools and methods to collect and analyze the data, such as dashboards, reports, surveys, interviews, or audits. You should also communicate the progress to the relevant stakeholders and solicit their feedback and suggestions.

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hemant SHARMA ヅ 🇮🇳

Amazon | 16x Linkedin Top Voice | Trust of 1M+ professionals & 45M+views | Actively helping Jobseekers & Recruiters #hshelpinghand | the world is full of nice people, if u cant find one. BE ONE
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Checking your progress regularly is like checking your GPS to make sure you're still headed in the right direction. It helps you stay on track and make any necessary adjustments along the way. Plus, keeping everyone in the loop helps everyone stay informed and engaged!

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Capt Vijayy Aghicha I AFNI I IIMK I SCDL I LMI 💎💠💎☀️

Master Mariner I LinkedIn 10 X Top Voice I Author I Management and Marine Consultant I Marine Manager I Voyage Performance Manager I Vessel Manager I Life coach
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Monitoring consistently tracking the implementation of your action plan to ensure alignment with project goals. Use key performance indicators (KPIs) to measure progress and identify any deviations from the expected outcomes, allowing for timely interventions.

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Amrit Pritam Nath

🏆Passionate Quality Management Professional | Driving Excellence and Continuous Improvement | 🔆Linkedin Top Voice | Assistant Manager QA/QC (MR) at Commercial Syn Bags Limited.
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Regularly review action plan progress against goals and gather feedback from stakeholders. Assess if objectives are met, adjust strategies based on feedback, changing needs, or new insights, and communicate updates transparently. Flexibility and adaptability are key for success.

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2 Evaluate the results

The next step is to evaluate the results of the implementation against the objectives and criteria that you have established in the gap analysis. You need to compare the actual and expected outcomes and identify the achievements and challenges. You should also assess the impact and value of the actions on the business, project, or system. You can use various techniques to measure and evaluate the results, such as cost-benefit analysis, return on investment (ROI), or balanced scorecard.

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3 Identify the changes

The third step is to identify the changes that have occurred or may occur in the internal or external environment that affect the gap analysis and the action plan. You need to scan and monitor the trends, issues, opportunities, and threats that may influence the goals, strategies, resources, or stakeholders. You should also consider the feedback and suggestions from the stakeholders and incorporate their views and expectations. You can use various tools and methods to identify and analyze the changes, such as SWOT analysis, PESTLE analysis, or scenario planning.

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Capt Vijayy Aghicha I AFNI I IIMK I SCDL I LMI 💎💠💎☀️

Master Mariner I LinkedIn 10 X Top Voice I Author I Management and Marine Consultant I Marine Manager I Voyage Performance Manager I Vessel Manager I Life coach
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Identifying changes means being aware of any shifts in project requirements, market conditions, or organizational priorities that might affect your plan. Stay informed about internal and external factors that could influence outcomes and require adjustments.

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4 Adjust the action plan

The final step is to adjust the action plan based on the results of the previous steps. You need to revise the goals, strategies, resources, or KPIs as needed to reflect the current and desired state of the gap analysis. You should also update the timeline, budget, roles, and responsibilities of the implementation. You should also document the changes and communicate them to the relevant stakeholders. You can use various tools and methods to adjust and update the action plan, such as SMART goals, Gantt chart, RACI matrix, or change management plan.

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5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Hamed Rezk ,MBA, CIA®, ASMEC®, CCRO, CRMP, GRCP, CCP, CLBB

Regional Chief Risk Officer | 20x LinkedIn Top Voice | Economics Expert And Advisor | Strategic & Restructuring Consultant | Seasoned Lecturer | Proven Results Manager In Credit, MSMEs, Finance, And GRC | Let's Connect!
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1.Gather Feedback: Solicit input from stakeholders on plan effectiveness. 2.Analyze Progress: Assess completion of steps and identify roadblocks. 3.Review Goals: Ensure objectives remain relevant and achievable. 4.Prioritize Needs: Focus on emerging issues and adjust actions accordingly. 5.Revise Actions: Modify steps or add new ones to address feedback and needs. 6.Update Resources: Allocate resources to support revised action plan. 7.Set New Deadlines: Adjust timelines based on progress and revised actions. 8.Communicate Changes: Inform stakeholders of updates and rationale behind them. 9.Monitor & Track: Continuously assess progress and adapt as needed. 10.Foster Flexibility: Embrace change and be prepared to adjust the plan further

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How do you review and update the action plan based on feedback and changing needs?

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1 Monitor the progress

2 Evaluate the results

3 Identify the changes

4 Adjust the action plan

5 Here’s what else to consider

Gap Analysis

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