If you want an agenda-driven virtual team meeting and not end up with a run-of-the-mill talk show, prepare well. Send out the agenda and timeline beforehand to all participants. If you're covering multiple topics, set a timer for each topic to keep everyone focused. Start with your most important topics, and choose someone to be a timekeeper so conversations don't run wild. To streamline participation, have team members prepare updates in advance and use polls or chat to make quick agreements. Wrap-up — Summarize main takeaways and any next steps Having a structure ensures that the meeting is concise, effective, and fun.

To ensure that all topics are covered in virtual meetings, it is crucial to: plan the agenda in detail, defining specific topics and time for each; send the agenda in advance, including supporting materials; create a conducive environment, with collaborative tools and clear rules; maintain focus, avoiding deviations and ending with a summary; and follow up on actions after the meeting. By following these tips, you will optimize your meetings, ensuring greater productivity and team engagement.

There are a number of ways to approach this, and it can also depend on the meeting type; planning meeting, weekly update meetings, quick 10min daily catch-ups etc. However, a few key tips that I always employ; 1) necessary invitees only - if project related, keep it to the project team only. 2) Send agendas in advance, but no heavily, burdened agendas either - Last Week, This Week, New Business, Action Items. 3) And lastly, be a strong, but mindful facilitator - if discussions start to go off-track, suggest a side meeting to discuss.

Para garantir que minhas reuniões virtuais sejam eficazes e objetivas, eu começo com uma pauta bem definida e compartilho com a equipe antes da reunião, para que todos já saibam o que vem pela frente (e ninguém se perca no meio do caminho!). Também dou um toque divertido ao atribuir papéis: temos o “Guarda do Tempo” para manter o foco e o “Escriba Sábio” para anotar as ideias brilhantes. Usamos também os recursos da plataforma, como o chat e o recurso de levantar a mão, o que ajuda a tornar a reunião mais dinâmica e a participação mais tranquila. E, claro, sempre encerro com um bom meme!

Then that indicates you need to work on: - Knowing the priorities - Knowing what should be discussed/shared in a virtual meeting format vs other fora - Providing a 3 point format/template to provide all attendees to follow when delivering on updates - Setting an agenda and having a timer to keep everyone on track