What are the best practices for pre-boarding activities like background checks and document verification?

1 Background checks

Background checks are a critical pre-boarding activity that can help you verify the identity, qualifications, and suitability of your candidates. However, background checks may vary depending on the location, industry, and role of your candidates. Therefore, it is essential to adhere to the best practices for background checks. This includes using a reputable and reliable third-party provider that offers global coverage, local expertise, and legal compliance. It is important to communicate transparently with your candidates about the purpose, scope, and process of the background checks and obtain their consent and cooperation. Additionally, customize your background checks according to the specific needs and risks of each position while avoiding unnecessary or irrelevant checks that could delay or complicate the process. Above all else, respect the diversity and dignity of your candidates by avoiding any discrimination or bias based on their background, culture, or identity.

3 Contract signing

Contract signing is an important pre-boarding activity that can formalize the employment relationship between you and your candidates, and establish the terms and conditions of their work. However, when dealing with global talent acquisition, there are considerations such as contract type, language, and jurisdiction. To ensure a successful contract signing process, it is essential to use a legal and compliant contract that meets the requirements of the country or region where your candidates will work. The contract should be simple and clear, outlining the main aspects of the work such as job title, duties, salary, benefits, hours, policies, and expectations. Additionally, using a digital and convenient contract allows your candidates to sign and return their contract electronically. Finally, it is important to use a timely and respectful contract that reflects your commitment and appreciation for your candidates in order to build trust and engagement.

4 Equipment provisioning

Equipment provisioning is a practical pre-boarding activity that can provide your candidates with the necessary tools and resources to perform their work, such as laptops, phones, software, or access codes. However, it can also entail some logistics for global talent acquisition, such as shipping, installation, or support. To ensure the quality and compatibility of the tools and resources, as well as the timely and safe arrival of the equipment to your candidates, it is essential to follow these best practices for equipment provisioning. Use a standardized and consistent equipment package and a fast and reliable delivery service. Additionally, use an easy and effective setup process with instructions, manuals, or tutorials. Finally, provide responsive and helpful support for troubleshooting, maintenance, or replacement.

5 Welcome messages

Welcome messages are a personal and positive pre-boarding activity that can introduce candidates to your organization, culture, and team, making them feel valued and excited. When creating welcome messages for global talent acquisition, it is important to use a friendly and professional language that communicates respect and appreciation. Additionally, the tone should be warm and enthusiastic to convey excitement and anticipation for the candidate’s success. Furthermore, the content should be informative and engaging, providing useful information about their work. Finally, make sure to use a creative and memorable format to capture their attention, such as a video, card, gift, or testimonial.