What do you do if you're a healthcare professional preparing for electronic health record implementation?

Having been part of several EHR implementations and rollouts, I've seen it done well and done poorly. #1- Have a plan and work with transition teams for data flow. Have a backup plan if data flow isn't correct. #2- Understand the processes and functionality of the EHR. If switching from one to the other, know the differences as much as possible ahead of time and how to navigate. #3- Remind clinicians that it is about the patient. The information in the system can be fixed if we screw something up. But keeping the patient as the focus is essential. Many clinicians get so worried about the system that they forget the patient.

❌ Identify Single-Point Failures (SPF) A term borrowed from NASA, it’s the idea that you isolate single points that can lead to catastrophic failure. Without exposing weaknesses, you risk implementing change destined to fail. Before implementing change, identify all SPF’s. Stop the bleeding before stitching the wound.

✅ Brainstorm needs with your team ❌ Assess company needs alone ✅ Engage all stakeholders ❌ Explore this alone ✅ Identify single-point failures ❌ Skip potential weaknesses ✅ Analyze multiple systems ❌ Skip the assessment

Use PMBOK to implement your EHR 1. Initiation: Identify stakeholders and develop a project charter. 2. Planning: Define roles, create a management plan covering scope, schedule, cost, quality, resources, communication, risks, and procurement. 3. Execution: Mobilize resources, implement the system, and provide training and support. 4. Monitoring and Controlling: Track progress, manage changes, ensure quality, and update stakeholders. 5. Closing: Finalize implementation, review project success, document lessons learned, release resources, and celebrate success.

✅ ADDIE trains staff in less time. Here’s how: 1️⃣ Assess the specific training needs that each staff role requires. 2️⃣ Create structured program that covers technical, operational, and clinical usage of the EHR. *Include objectives, instructional content, and assessment criteria. 3️⃣ Develop training materials and exercises that address different learning styles. 4️⃣ Conduct training sessions using a blend of instructional methods (e.g., workshops, hands-on practice, and simulations). 5️⃣ Continuously assess performance and program effectiveness. *Provide ongoing support and opportunities for additional training to address gaps in knowledge and skill.