Identify Discrepancies: Compare physical inventory counts with digital records to identify where discrepancies exist. Document these differences. Recount: Perform a recount of the physical inventory, ideally with a second person for accuracy. Ensure that all items are checked and counted carefully. Verify Conditions: Check for damaged, expired, or misplaced items that might affect counts. Check for Data Entry Errors: Review recent transactions, updates, or changes to digital records that could have led to discrepancies. Look for common errors like duplicate entries or incorrect quantities.

When a discrepancy is identified, it is essential to conduct a thorough investigation to determine the root cause of the problem. This may involve reviewing incoming and outgoing records, reviewing operational processes and interviewing employees. Implementing standardized processes for all inventory operations, from incoming to outgoing products, reduces the risk of errors and makes data reconciliation easier. Using data analytics tools can help identify patterns and trends in discrepancies, allowing more effective corrective measures to be implemented.