You're faced with project scope changes. How do you ensure feasibility and client satisfaction remain intact?

You start with transparency & complying with the contract notice provisions. I recommend providing a narrative on the proposed change order (PCO) with the facts, what is in/on your contract documents & whether the critical path will be extended. If so, computing extended general conditions costs; you will need to create a fragment of current approved contract schedule, & impacts on affected current & follow-on trades. Finally, scoping & vetting your sub's proposed impacts to ensure your PCO is fair to all involved & your client feels you have met your fiduciary responsibilities.

My perspective is as a concrete sub. Ready mix is sold in volume but batched by weight. To convert concrete mix designs to volume & ensure the mix design yields a minimum of 27 cf/cyd, you must compute the weight by its specific gravity. When you buy over 250,000 yds/year and under yield by just 1%, it's a big number at today's cost / cyd! To avoid disputes, our POs required absolute volume calculations with restrictions to naturally entrapped air allocation to yield a design of 27.15 cf/cyd to ensure some tolerance with variables. We also hired a test lab to run unit weight tests at all pours. We never had a dispute with our suppliers.

In case of scope change, it needs to be ascertained whether its quantity variation or extra/ Non tendered items as further evaluation can be taken up separately with different strategies. Further cost impact due to additional scope, impact upon timeline as well as agreed milestone/ corresponding resources deployment and consequential effect on project delivery should be optimised.

When project scope changes arise, it is essential to conduct a comprehensive impact assessment. Perform a root cause analysis to identify the reasons behind the changes, whether they are due to client requests, unforeseen circumstances, or evolving project needs. This analysis helps determine how these changes will affect resources, schedule, and budget. Distinguish between reactive approaches focused on "damage control" and proactive strategies that preemptively address potential disruptions. Anticipate challenges through thorough assessment and implement measures such as reviewing project planning and resource allocation.

Essencial a comunicação eficiente e honesta com o cliente neste momento de alteração de escopo, independente do motivo da alteração. A comunicação sendo clara e efetiva, minimiza dúvidas e problemas que podem surgir futuramente, devido a omissão ou falta de clareza. Importante o alinhamento da expectativa nova com cliente para que fique aberto as análises e tratativas a serem conduzidas.

This the best way since it saves a lot of time and effort . Explain the potential effects on the project timeline, budget, and outcomes. By involving your client in the decision-making process, you foster a sense of partnership and ensure that they understand the trade-offs involved

Promovendo feedback constantes com os clientes e as equipes que desempenham à adaptação do projeto, aprimorando e assegurando a evolução de adaptação deixando o cliente seguro e satisfeito com as ações mudadas.

Communicate! Communicate! and communicate. This can never be overemphasized. It helps manage the process smoothly and ensures all are on the same page and also for stakeholder engagement

When project scope changes occur, maintaining open and honest communication with the client is crucial. Clearly explain the reasons for the changes and how they will impact the project’s timeline, budget, and deliverables. Ensure that the client understands the implications and is on board with the new plan. Regular updates and progress reports can help keep the client informed and engaged, fostering trust and satisfaction. By involving the client in the decision-making process, you can better align the project's direction with their expectations, ensuring a smooth transition and continued feasibility.

Anything in a project is an iterative process. We are not fortune tellers, but we can course-correct. The best way is to get monthly feedback from your clients, stakeholders and subcontractors regarding the problems they've faced. Change your plans accordingly and within reason.

Regardless of if there are changes or not, you have to constantly revise your plan of attack on every project at all times. Whether it’s rain delays, changes, labour shortages… project issues never stop and we always need to be able to adapt at a moments notice.

One of the most important steps in adjusting to scope changes is performing a risk analysis. Determine whether the modifications have added any new risks, and assess how they might affect the project. Create planning for contingencies or extra quality controls as ways to reduce these risks. Project viability and client satisfaction can be preserved by proactively managing risks to stop little problems from growing into bigger ones.

Análise real é traçado do rumo após as alterações, conversas e alinhamentos com clientes são essenciais. Visando sempre a clareza e ficando de forma executiva o novo objetivo final e condições junto ao prazo executado.

When the project scope changes, you need to update the project goals and objectives, redefine what needs to be done, adjust the timeline and budget, and reallocate resources as needed, ensuring alignment with the new scope and client expectations. This ensures the project is still on track and meets the new requirements.

One of the most important steps in adjusting to scope changes is performing a risk analysis. Determine whether the modifications have added any new risks, and assess how they might affect the project. Create planning for contingencies or extra quality controls as ways to reduce these risks. Project viability and client satisfaction can be preserved by proactively managing risks to stop little problems from growing into bigger ones.

Conducting a risk analysis is essential when dealing with scope changes. Identify any new risks that come with the changes and assess how they might impact the project. Develop strategies to manage these risks, like having contingency plans or extra quality controls. By addressing risks early, you can stop small issues from becoming big problems and keep both the project on track and the client happy.

Análise preliminar de riscos de todas as etapas e fundamental para evitar surpresas desagradáveis nas etapas executivas! Os diálogos diários são fundamentais para trazer a tona esses riscos eminentes. Que está no escritório tem uma visão diferente do colaborador que está na operação, daí todo esse conhecimento de riscos deve ser compartilhado com todas pessoas que fazer parte do processo, dos projetista até os funcionários das etapas executivas.

Closely monitor the project's progress and be prepared to make further adjustments as needed. Regularly review the project's status with the client and be responsive to any additional changes or concerns they may have.

Monitoring will cover logistic, fabyards/plants, prefab shops and site. The same time every spot must be kept informed of the process.

Ahora que hay cambios se debe revisar minuciosamente el avance para no tener perdidas en tiempos ni costos que a su vez nos afecten más a lo propuesto originalmente.

Throughout the process, maintain open and transparent communication with the client. Foster a collaborative environment where both parties work together to find the best solutions and ensure the project's success.

Competent team with competent lead will function with adaptability and contribute their up-dated methods. Each Client likes slogan We deliver adaptability.

I will understand and communicate the need behind the change Document the change. ... Evaluate the change and understand the impact in scope, schedule, and budget. ... Consider the implications and get any change(s) approved Implement and communicate to the team.

Ensuring stakeholder satisfaction is paramount to project success. When a scope change is proposed, it is essential to assess its impact on the project's timeline, budget, and outcomes before acceptance. Once a change is approved by the client, a structured change management procedure must be followed, and the project plan should be updated accordingly. Any scope change must be well-justified, demonstrating clear enhancements to project outcomes for stakeholders.