You're focused on program impact. How can you safeguard data while utilizing cloud-based technology?

1 Data Encryption

Encryption is a fundamental security measure for protecting data. It scrambles your information, making it unreadable to unauthorized individuals. As you move your non-profit's data to the cloud, ensure that your service provider offers strong encryption both in transit and at rest. This means that your data is protected not only as it travels across the internet but also when it is stored on the cloud servers. Encryption acts as a critical line of defense, deterring potential breaches and giving you peace of mind.

2 Access Controls

Controlling who has access to your data is crucial in minimizing the risk of unauthorized use or exposure. Implement role-based access controls (RBAC) to ensure that staff and volunteers only have access to the information necessary for their roles. Regularly review permissions and adjust them as needed, especially when someone's role changes or they leave your organization. Proper access controls help prevent data leaks and ensure that sensitive information is only in the right hands.

3 Regular Audits

Conducting regular security audits is a proactive approach to identifying vulnerabilities in your cloud setup. Audits can reveal gaps in your security policies, outdated software, or improper data handling that could lead to breaches. By routinely evaluating your cloud infrastructure, you can stay ahead of potential threats and address issues before they become critical problems. Remember, an ounce of prevention is worth a pound of cure, especially when it comes to data security.

4 Staff Training

Your staff and volunteers are often the first line of defense against cyber threats. Provide regular training on best practices for handling data and recognizing phishing attempts or other common cyber attacks. Encourage a culture of security awareness where everyone understands their role in protecting the organization's data. Empowered with knowledge and vigilance, your team can act as human firewalls, significantly reducing the risk of a data breach.

6 Incident Response

Even with the best precautions, incidents can happen. Prepare an incident response plan that outlines the steps to take in the event of a data breach. This plan should include how to contain the breach, assess the damage, notify affected parties, and prevent future incidents. Having a clear, well-practiced response plan can minimize the impact of a breach and help restore trust with your stakeholders.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?