How can you protect HR Operations data when using new tech?

1 Assess the risks

Before adopting any new technology, you should conduct a thorough risk assessment to identify the potential threats, vulnerabilities, and impacts on your HR Operations data. You should consider the type, source, and location of the data, the level of access and control you have over it, and the legal and regulatory requirements that apply to it. You should also evaluate the security features and policies of the technology provider, such as encryption, authentication, backup, and breach notification.

2 Choose the right solutions

Not all technologies are created equal when it comes to data protection. You should look for solutions that are designed for HR Operations purposes, that meet the industry standards and best practices, and that offer customization and flexibility to suit your needs. You should also avoid using personal or unapproved devices or applications to access or store your HR Operations data, as they may not have adequate security measures or compliance guarantees.

3 Train and educate

One of the biggest risks for data protection is human error or negligence. You should train and educate your HR Operations staff on how to use the new technologies safely and responsibly, and how to follow the data protection policies and procedures of your organization. You should also raise awareness of the common cyber threats and scams, such as phishing, malware, and ransomware, and how to prevent and report them.

4 Monitor and review

Data protection is not a one-time event, but a continuous process that requires regular monitoring and review. You should track and audit the performance and security of your new technologies, and update them as needed to fix any issues or vulnerabilities. You should also review your data protection policies and procedures periodically, and make sure they reflect the changes and developments in your HR Operations environment and the external regulations.

5 Seek expert advice

Data protection can be a complex and dynamic field, especially when using new technologies. You may not have all the skills or resources to handle it effectively and efficiently. That is why you should seek expert advice from professionals who specialize in HR Operations data protection, such as consultants, lawyers, or IT specialists. They can help you assess your needs, choose the best solutions, train your staff, monitor your compliance, and resolve any problems or disputes.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?