Your facility needs a deep clean. How can you ensure it's done right?

Deep cleaning is a process, where every details cleaning is to be achieved using specific resources with curated chemicals and necessary cleaning tools. Senior team leaders has to have proper site inspection and to identify different process and tools required to accomplish it with given time frame.

Deep cleaning is an important part of cleaning services. - Deep cleaning activities should be planned on low footfall/weekends. - Supervision is a must during deep cleaning activities, ensuring proper chemicals and safety protocols are followed. - Deep cleaning should always be followed with as per schedule and tracking weekly, monthly calendar.

In order to make sure your deep cleaning is done correctly, a checklist or SOW based on your specific business needs must be created. Once an accepted checklist or SOW is agreed upon, site inspections must be carried out in order to verify that all items in writing are being addressed.

Entender as características das suas instalações é o primeiro passo. Ler os manuais da edificação também é muito importante para que você entenda quais os tipos de revestimentos e qual a recomendação de limpeza para cada um deles. Existem determinados revestimentos que não podem ser limpos com determinados produtos. A partir daí é importante entender a rotina e utilização de cada ambiente, para assim conseguir definir uma periodicidade de limpeza daquele espaço. Por fim, com essas informações você consegue implementar um POP (procedimento operacional padrão) para assim conseguir treinar a sua equipe para segui-lo diariamente.

Exactly, a tailored cleaning plan is vital. Assess the specific needs of your facility, identifying high-priority areas, equipment, and materials. Determine the optimal frequency for cleaning and sanitizing each item, considering established protocols. Understand the time and resources available to ensure a realistic and effective plan that aligns with your facility's goals. This approach ensures a targeted and efficient deep cleaning process.

1.Choose a provider experienced in your industry. 2.Confirm licenses, certifications, and insurance. 3.Verify quality through references, reviews, and ratings. 3.Inquire about methods, products, equipment, and staff training. 4.Evaluate prices, services, and guarantees for the best fit.

There are a lot of such providers out there and the bigger they are does not mean that they are reliable. Be careful with those who cut corners. To prevent this, a background check on the company is required. Ensure that the provider has all its certification valid. For me, I give chances to smaller company as they are more willing to adhere to our requirements and surprisingly more systematic. At the end of the day, please do your due diligence against your Scope of Work.

When selecting providers we all have the typical checklist regarding work but I find that evaluating the providers culture and team can add value when rewarding contracts. If their culture aligns with the service you are hoping to create for the building they will help reach that goal and bring a tremendous amount of value to the team.

When it comes to hiring a KSP”Key service partner” to provide cleaning service. We need first to start with creating a clear scope of work and what is the expectation when it comes to the service required. A tender need to take place engaging experienced service providers with strong profiles and processes that meet the required service. During the tender process interviews should take place with bidders to measure bidder “ processes, controls, trainings, safety procedures, innovation ideas, technology, certifications and project history/clients” Based on the interviews and the scores achieved for each bidder. As well based on the technical and financial proposals, comparison can take place and will show the competent service provider

In my experience, You need the following: 1. Surface Types: Choose appropriate cleaning methods and products for different surfaces (e.g., carpet, hardwood, tile). 2. Eco-Friendly Options: Consider environmentally friendly cleaning products if sustainability is a goal. 3. Disinfection Requirements: Determine if disinfection is necessary and select suitable disinfectants. 4. Equipment Needed: List down the equipment needed for effective cleaning (vacuums, mops, scrubbers, etc.).

While running a tender, sourcing managers often too much focused on commercials, forgetting to align on the mobilization plan or explain suppliers what a good service means to your company, as well as who and how will control quality. Put exact KPIs - what you want to achieve and don't be too creative and too broad; Discuss who will assess the quality of service (eg it can be a store manager in retail, a customer or a remote service using CCTV/AI technology); Inform the supplier how you expect the service quality to be connected to payments.

Communication is the base of any success and is the reason behind any failure. For communication to be effective it has to be specific, clear, and two way. General talks lead to general results.

1.Provide a detailed list of tasks, standards, and frequencies. 2.Specify areas, equipment, or materials needing special attention. 3.Communicate necessary precautions and restrictions. 4.Clearly state your cleaning preferences. 5.Provide regular feedback for consistent quality.

Also, make sure you have discussed the scope of work and details with the onsite janitorial staff and their managers. Lack of communication will ultimately lead to problems and misunderstandings that can derail the team. Another great practice is to meet with tenants often and ask for their input on the current cleaning performance, any concerns they may have or any suggestions they believe can enhance the property.

Whether it's office or home, we all need hygienic environments, it comes with the proper cleaning and maintenance definitely. Once you set your standards and choose a service provider you must communicate clearly with them and let them know your expectations. Better you sign a contract with the service provider and set the KPI. Incase of services standard and expectation not met you have option of accounting.

Always follow up with the day staff, night staff, managers and security if they are onsite. This will ensure the contract is being followed but also allow the customer to provide feedback on the results. If you are not confirming they are performed as you expect that can lead to frustration or worse outcomes.

After a deep clean it is important to inspect the facility to ensure that the cleaning was done properly and effectively. Examples you can follow is. 1. Inspect the standard of cleanliness, look for any debris, dust or dirt that might have been missed. 2. Inspect high and hard to reach spots, like top shelves, light switches, ac systems and door knobs. 3. Check for odors, there should be no unpleasant odors still lingering after a deep clean. 4. Conduct a site walk, check that everything is clean and in order and inspect all areas.

Inspection is an important part of the process for many reasons. There is a set of standards that housekeeping will need to follow for cleaning, refreshing, and stocking rooms. It's important to maintain these because it will help to keep guest satisfaction high. It takes regular inspections to make sure the cleaning takes place as expected. The cleaning staff may miss some tasks. Over time, slack may set in, leading to the crew cutting corners. Miscommunication in instructions may cause the crew to do the work the wrong way.

You absolutely have to do a walk through, inspect everything from the second you walk through the door. Your eyes have to say wow, your sense of smell has to say wow.

Always ensure to follow up in very phase of the cleaning process. When the project leader is not around ensure another member of the facility team take responsibility of the supervision. At the end of the deep cleaning phase go for proper inspection to ensure due diligence. Have at the back of your mind that at every procured services, the service provider must ensure the clients get the value for what they pay for. Therefore, it's your right to decline if the service doesn't meet your expectations.

Maintaining cleaner environment always attract good healthy choices for all those that might be a good present within the facilities and with good choices of any recommendations from them(if any)

The first and foremost importance of cleanliness is that it means the absence of disease. Cleanliness helps us stay refreshed and hygienic on a personal level. Further, it lessens the chances of any viruses or bacteria to harm us. When you stay clean and keep the environment clean, you are less likely to fall ill. Cleanliness is directly linked to our health and hygiene. A clean environment helps prevent the spread of diseases and reduces the risk of infections. We must maintain cleanliness in our homes, offices, schools, and public places to ensure good health.

Every day is a deep clean, not just sometimes. The minute you cut back things start to be neglected. A missed spot, a dust ball, spots on the sink can make all the difference.

Así es, importante el cronograma anual de mantenimientos y limpiezas, hacer un seguimiento constante al mismo, de esta manera la infraestructura se mantiene bajo supervision y control, tanto para trabajadores y visitantes, es un ambiente seguro y limpio.

Deep cleaning is a specialized Job. Make sure you have set clear expectations with your vendor. Make sure you have asked them to use the proper specialized cleaning equipment Make sure safety instructions are followed. Make sure core business operations aren't disturbed Make sure deep cleaning is not hurting equipment life. Make sure cleaning complaints from other stakeholders are fixed via this Inspect before, during, and after the activities all the areas.

Deep cleaning is very specific to the facility. First assess the needs of the facility and the general complaints of the occupants and tailor the deep cleaning to meet those needs. Post deep cleaning, develop a daily/weekly schedule to ensure that the cleanliness is maintained. This will eliminate the frequency of the deep cleaning and will not be such a big hit to budgets.

Maintaining safety precautions in all jobs being done within the facilities, and reporting any safety breach within the facilities to the appropriate authority within the facilities to maintain optimum efficiency and stardard of the unit

Summary: 1) Develop a comprehensive cleaning checklist outlining specific tasks. 2) Clearly communicate expectations and standards to the cleaning crew. 3) Schedule the deep cleaning during a time that minimally disrupts operations. 4) Inspect the facility before and after the cleaning to ensure thoroughness. 5) Provide necessary cleaning supplies and equipment for optimal results. 6) Consider hiring professional cleaners with expertise in deep cleaning. 7) Seek feedback from staff to address any specific areas of concern. 8) Establish a regular deep cleaning schedule to maintain cleanliness.

One thing I have found helpful is being able to identify what exactly you want to achieve with the deep cleaning which would guide you to select a suitable provider. I once hired a service provider for deep cleaning of a whole facility but he ended up leaving some part of the facility with the excuse that I didn't specify that particular space. Later I found out that they don't have the equipment for that particular area. So communication and proper supervision is very important.