The biggest mistake companies make when trying to scale is focusing too much on strategy.
Scaling requires more than just the right strategy.
You have to stay aligned and consistently execute.
Meetings are an underrated, often poorly utilized tool that can make or break your scaling efforts.
Here’s how Chiefs of Staff (and others 🤗) can implement effective meeting rhythms to help their teams thrive:
𝐃𝐚𝐢𝐥𝐲 𝐂𝐡𝐞𝐜𝐤-𝐢𝐧𝐬 (𝐇𝐮𝐝𝐝𝐥𝐞𝐬)
🔹 What: 10-15 minute quick updates
🔹 Why: Keep teams aligned on immediate priorities
🔹 How: Focus on obstacles and solutions to maintain momentum
⭐️ Ask: “What’s the biggest roadblock you’re facing today, and how can we help clear it?”
𝐖𝐞𝐞𝐤𝐥𝐲 𝐓𝐞𝐚𝐦 𝐌𝐞𝐞𝐭𝐢𝐧𝐠𝐬
🔹 What: 60-minute deep dive
🔹 Why: Review key metrics and address bigger challenges
🔹 How: Use a clear agenda with set priorities, KPIs, and actions
⭐️ Ask: “What progress have we made toward our top priorities, and where do we need to adjust?”
𝐌𝐨𝐧𝐭𝐡𝐥𝐲 𝐒𝐭𝐫𝐚𝐭𝐞𝐠𝐲 𝐒𝐞𝐬𝐬𝐢𝐨𝐧𝐬
🔹 What: Long-term focus
🔹 Why: Assess broader goals, pivot if necessary
🔹 How: Chiefs of Staff should ensure these are strategy-focused, not operational
⭐️ Ask: “Are we on track to meet our strategic objectives, or do we need to reassess our approach?”
𝐐𝐮𝐚𝐫𝐭𝐞𝐫𝐥𝐲 & 𝐀𝐧𝐧𝐮𝐚𝐥 𝐎𝐟𝐟-𝐒𝐢𝐭𝐞𝐬
🔹 What: Strategic reset
🔹 Why: Evaluate OKRs, set new goals
🔹 How: Plan these off-sites early to maintain focus on big-picture objectives
⭐️ Ask: “What big changes or opportunities should we consider as we set our next quarterly or annual goals?”
These meeting rhythms:
✔️ keep everyone on the same page
✔️ prevent miscommunication
✔️ ensure accountability
✔️ uncover roadblocks
✔️ track execution
As a Chief of Staff, maintaining these rhythms is key to scaling with precision.
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♻️ Repost to spread awareness about the importance of effective meetings
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