The world's leading executive assistance agency. Palo Alto Staffing represents support teams for the world’s greatest founders, investors and philanthropists. We work with the top 1% of applicants. Founded in 1979 in Palo Alto, CA. Palo Alto Staffing has expanded its reach globally to support the ever-expanding footprint of our clients.
External link for Palo Alto Staffing
Palo Alto, CA 94303, US
Beverly Hills, CA 90210, US
London, GB
New York, New York, US
Palo Alto Staffing reposted this
Happy to share I'll be speaking alongside Brian Adams and Besarta Dani in a webinar on Family Office Recruitment & Executive Search on June 25th. Join us for an insightful discussion on the unique challenges and strategies in global family office talent acquisition. Thank you Francois Botha and Simple for inviting me. Secure your spot now! 🔗 #familyoffice #privateequity #recruitment #executiveseach
Palo Alto Staffing reposted this
Several years back, I was introduced to recruiting for tech founder family offices. This growing but ultra-quiet niche of the private equity industry is on track to have constant growth for the foreseeable future. I noticed Mr Family Office recently posted on X that the family office industry is predicted to grow by 11.05% p.a. until 2028. 📈 A similar positive outlook is shared in the family office reports by Northern Trust and Morgan Stanley. Each search requires the finest world-class talent, excellence of service, and discretion. To give perspective, the executives we support are stewards of over $1 trillion of capital. We've all heard the saying, "A players hire A players." Well, you can imagine the process required to recruit consistently for these founders. In exploring how to deliver unparalleled service to this unique clientele, I have found great passion in executing global C-suite retained searches for private equity customers. With this in mind, we have been working hard on building a new brand for executive search and advisory services catering to private equity with a specialty in tech founder family offices. 👨💼 Having had the honor of observing both very large and small operations at work, we have developed a unique perspective. These organizations face nuanced hiring challenges, and we have been building software to allow self-service delivery for smaller teams. The building process has given me exponentially more respect for the founders we support in our search practice. We are in the final stages of bringing on an experienced builder to assist in speeding up execution on this project. With my focus turning to retained search and developing our software, I am commencing conversations with leaders to take over Palo Alto Staffing and expand upon our excellent reputation in temporary and contingent executive assistant and administrative placement. 🏆 If you know of any exceptional temporary staffing leaders with experience providing white-glove, highly ethical services in the Bay Area, my DMs are open. I look forward to continuing to document our journey as we launch this new brand and our tool in the coming months. 🙏
Palo Alto Staffing reposted this
Exciting Opportunity: Senior Admin Assistant/Executive Assistant 🌟 Our multi-family office in Menlo Park seeks an exceptional Senior Admin Assistant/Executive Assistant. Support brilliant investors in a fast-paced environment with an outstanding company culture. 📌 Highlights: · $90,000 - $105,000 per year salary range · Work closely with accomplished investors · Growth-oriented culture 🔑 Responsibilities: · High-level administrative support · Calendar management and meeting coordination · Travel arrangements and expense reports · Correspondence, presentations, and reports 📝 Qualifications: · 3+ years of experience as an Executive Assistant · Strong organizational and communication skills · Microsoft Office Suite proficiency · Bachelor's degree preferred If you're a proactive, detail-oriented professional, we'd love to hear from you. Comment or reach out directly with recommendations or interest. #ExecutiveAssistant #JobOpening #MenloPark #Investing #privateequity
What is the salary premium for a traveling assistant? David Chie provides insights from his recent searches.
I am starting a new search for a traveling IT support associate working for a family office in Houston, Texas. The position will require travel 50-60% of the time. I have recently had a number of positions that involve traveling 50+% of the time. Have you ever wondered what the salary premium is for an executive assistant or an IT support professional who travels frequently? From speaking with over 100 candidates in these high-travel roles, I've gained some valuable insights. A standard position, in the eyes of a candidate, is hybrid with no travel. Any variation on this affects the expected salary: ➕ If an office requires you to be in the office every day, the candidate expects a 10-20% higher salary. ➕ If the role is completely remote, the salary will be 10-20% less than the hybrid with no travel standard. ➕ If you are on the road 25% of the time, you can command a 25% higher base salary ➕ Similarly, if you are traveling 50% of the time, you can expect a 50% increase. #privateequity #familyoffice #worktravel #ontheroad #travel Houston Jobs
Tips from our CEO, David Chie, on Security Best Practices in a Family Office Environment #familyoffice #privateequity #security #dataprivacy
If you've been recruited by me, I've likely had you sign an NDA. In the world of family offices and government, these are so standard that I forget there's a world where recruiters can openly share who they work for. It came to mind recently when a potential client experienced a security breach in their home office. Shockingly, this UHNW individual did not background check their employee before granting them access to their estate. Earlier this year, I placed a candidate new to the family office world. The FO team failed to provide proper security onboarding and the Principal was shocked when the employee brought their partner onsite to help move boxes. In each case, I have had to educate the team on security best practices in hiring, firing, and maintaining data security. Here are a few key steps: ✅ External party interviews - an outside objective opinion can help you uncover red flags; this could be a fractional HR consultant, Security Vendor, or Multi-Family Office. ✅ NDAs - everyone needs to sign an NDA before speaking with the Principal, even if you think your profile is low. This sets the standard and shows you are mindful of security protection. ✅ Background checks - utilize an outsourced security vendor to complete a thorough background check; don't trust that someone else in the process is completing it unless you've seen proof. ✅ Security onboarding from an outside party or trained team member - create standards for training new hires on how to handle security breaches, data privacy, and rules regarding access to properties. Even if you outline this in the handbook, make a separate space to discuss. ✅ Device management - if your employee is on-site, sending emails/texts with vendors, ensure you have control over that device. With more small private equity and family offices opening worldwide, demand for FO talent is outpacing expertise. It's crucial to plan for the worst and be satisfied when you don't have to address situations. If you need help establishing a security framework, I highly recommend contacting vendors like Crisis24 or 360 Privacy
Palo Alto Staffing reposted this
Over the weekend, I started reading Dr. Fei-Fei Li's "The Worlds I See." Her story is truly inspiring; I felt connected to parts of her immigration story and was in awe of the drive, focus, and humility she conveys. I couldn't help but think how lucky we are to have so many incredible female technologists and investors as we move into an AI-enabled world. I have been following Dr. Li's work for a while, and it has always encouraged me that, despite all the doom and gloom dialogue we read on the topic, Dr. Li, who has been working on AI for 20 years, maintains a positive vision for the future. I am so grateful for landing in Silicon Valley and for being continually exposed to so many fascinating founders, investors, and philanthropists. While I might just be a recruiter, getting to meet, interact, and work with these visionaries teaches me each day how to perform at the highest level and provides me with rare insight into how these exceptional people operate. If you would like to get a taste of what I am talking about, my team and I are working on the following searches: ✴ Executive Assistant to Managing Partner - Palo Alto VC Firm ✴ Executive Assistant - Hillsborough Single Family Office ✴ Executive Personal Assistant to Founder - $20B+ Family Office ✴ Executive Assistant to General Counsel - Multi-family office ✴ Executive Assistant to Partner - Private Equity ✴ Executive Assistant to Managing Partner - $10B+ Impact Investing Firm ✴ Executive IT Support - Single Family Office ✴ 3* Michelin Chef - Atherton Family
Palo Alto Staffing reposted this
Seeking World-Class Traveling Personal Assistant for Private Equity Executive San Francisco-based role (relocation available) 50-60% travel $200K+ base salary + generous benefits Ideal candidate: Team player who understands the difference between Brunello Cucinelli and Louis Vuitton. If you thrive in a fast-paced, global environment and possess an unparalleled attention to detail, this opportunity is for you. Comment or DM to learn more. 🌎✈️💼 #PrivateEquity #ExecutiveAssistant #PersonalAssistant #PrivateClient
Palo Alto Staffing reposted this
I have an unparalleled opportunity that will set your career ablaze! Our client, a groundbreaking boutique investment firm, nestled in the innovation hub of Palo Alto, is seeking an extraordinary Executive Assistant to join their elite team of change-makers. 💪 In this pivotal role, you'll be the catalyst that propels this group to stratospheric success. Your strategic prowess, creative genius, and unrelenting drive will be the key ingredients in building a team that will redefine the industry. 🌠 We're not just looking for another cog in the machine; we're seeking a rare gem who has conquered the realms of private equity, investment banking, tech or venture capital. If you're a trailblazer who laughs in the face of challenges and dreams in algorithms, this is your moment to shine! 🌟 Why settle for ordinary when you can have extraordinary? 🌍 Global Impact: Be the architect of change on a global scale, leaving an indelible mark on the world. 💰 Unrivaled Rewards: Command a $140-160K base salary and unlock a treasure trove of bonuses that will make your wildest dreams a reality. 🧠 Brilliant Minds: Collaborate with a constellation of visionary minds, each a supernova in their own right. 🏰 Iconic Location: Step into our cutting-edge Palo Alto office, where innovation and inspiration collide. If you're ready to embark on a transformative odyssey that will redefine your career and leave an indelible mark on the world, I want to hear your story! Comment below or slide into my DMs, and let's ignite a conversation that will set the world on fire. 🚀🔥 #venturecapital #privateequity #ExecutiveAssistant #EASearch #impactinvesting #bayareajobs #paloalto
Palo Alto Staffing reposted this
Yesterday, I had coffee with the founder of a stealth AI startup at Stanford University. We have been using their AI sourcing agent for several weeks. The output is superior to that of competitors. I wanted to understand how this founder saw the recruiting landscape changing. His team of Stanford AI researchers chose to work on recruiting because they wanted to tackle a big, complex problem. Recruiting and sourcing are heavily nuanced, requiring a lot of external context and constant refinement to find the right candidate. I was relieved to hear him confirm my belief at the heart of excellent recruiting is human connection, which, so far, is not easily replicated. I asked this entrepreneur about the greatest threat to his company. I thought it might be a drive for social privacy and the removal of data. He said it was the non-zero chance that all white-collar jobs will be automated. Until then, it is not news that teams are doing more with less; it's refreshing to see a trend of an increased focus on talent density across startups, VCs, and family offices. It matters more than ever the employees you bring into your orbit, especially with smaller teams. Thankfully outsourced recruiters can augment your internal teams when you don't have SMEs on staff to aid in the interview process, perhaps in the future DavidGPT will replace me. It will be interesting to see AI advancements in skills assessment, interviewing, and, sooner than later, career guidance to transition the workforce to the future work economy. Have you seen any great examples of AI tech in recruiting, talent management and career guidance? Let me know in the comments. #recruiting #talentacquisition #vc #pe #familyoffice #airecruiting #airecruitment