Relatrix Corporation

Compiling a Comprehensive Needs Catalog for Your District Every school and school district has unique needs, from academic programs to health services and extracurricular activities, to school supplies and other material resources🛠️. With ezPartner, compiling and managing these needs📒 is a breeze. Each school or department has their own location and any staff member with an account can create and track requests in a structured, transparent way, ensuring that nothing falls through the cracks. Whether you’re looking for volunteer tutors or tech resources, using ezPartner makes those requests accessible to your community partners who can reach out to and match with your schools🏫 to deliver the resources needed. To learn more about ezPartner visit bit.ly/rel-ezptr #CommunityPartnerships #ezPartner

Fostering Stronger Engagement Between Schools, Families, and Communities Family and community engagement is key to a successful school environment, and ezVolunteer is designed to enhance these relationships. By making it easy for parents👩, guardians, and community members to get involved in school activities, ezVolunteer fosters deeper connections 🤝between schools and their communities. Whether it’s volunteering for field trips, sports events, or after-school programs, families can find opportunities that fit their schedules and interests. ezVolunteer ensures transparent communication, allowing families to stay informed about upcoming opportunities📅, and connected with the person or people in charge of the event. With ezVolunteer your school district has the leading K12 volunteer management solution to increase family engagement and positively impact student outcomes at your schools. #FamilyEngagement #CommunityEngagement #ParentVolunteers #VolunteerOpportunities #SchoolInvolvement #VolunteerManagement

Managing Authorized and Unauthorized Entries Maintaining control over who enters your campus is essential for the safety of students and staff. With ezVisitor, schools can verify visitors at the point of entry, print single-use badges for screened visitors, and flag and alert any unauthorized attempts 🚷to enter the campus. Relatrix’ visitor management system ensures that only approved visitors✅ are granted access, while any visitors who should not be allowed on campus can be added to the Name Block List, and campus security/administration can be notified immediately 🔔when they try to sign-in. Comments can be added on visitor records for front office staff to view when visitors show up at different campuses throughout your district. Having a record of all the locations throughout your district a visitor entered or was kept from entering can be useful if a dispute arises, after the fact. Because ezVisitor is an enterprise-by-design platform you can find where and when visitors have been with just a couple button clicks. #VisitorAuthorization #SchoolSafety #CampusSecurity #VisitorManagement #EnterpriseByDesign

Tracking Volunteer Hours and Measuring Impact One of the biggest challenges for campus volunteer coordinators is accurately tracking volunteer time. With ezVolunteer, volunteer hours are automatically logged when volunteers check in and out⏱️of events, making it easy to generate reports and analyze their impact. This can be done when the volunteer shows up at the campus📊and signs in using our ezKiosk module. Alternatively, if the event is off campus, and being coordinated by someone who works for your campus parent support organization, they can sign-in and out volunteers on their phone. Volunteers even have the option to sign-in to their Relatrix account and record their own hours, after the fact. Schools can use the insights of who showed up and how many hours they spent to celebrate volunteer milestones 🏆, measure the success of various programs, and ensure that activities needing extra help, get the volunteer support going forward. To learn more about ezVolunteer and how it can improve your school district’s volunteer program visit our website at relatrix.com. Tags: #VolunteerTracking #CommunityImpact #SchoolSupport #VolunteerManagement #VolunteerHours #VolunteerRecognition #DataDrivenEngagement

Building Resource Inventories & Needs Catalogs with ezPartner One of the core functions of the ezPartner platform is helping school districts build a comprehensive inventory of the resources 📋 that their partners can offer their schools and students. Another is building a catalog of needs from your schools, so that partners, and your school district are aware of where schools need assistance. ezPartner provides registered partners and campus staff with the ability to build these resource inventories and needs catalog easily, and to keep them current📚 and accurate over time. If what your partner offers or school needs has a deadline or expiration, that can be included when creating the partner resource (offer) or the school need (request). Your central office staff can help facilitate the process 🔧of matching partner resources and school needs with the powerful communication tools available with ezPartner. Newsletters can be published to partners and staff; alerts can be sent about upcoming events with partners; feedback can be gathered after events are completed; and automatic reminders can be sent when offers or requests expire, to record which partners and schools worked together and what outcomes results from the collaboration. Visit relatrix.com to find out how ezPartner can help your school system ‘operationalize’ your partner strategy. Tags: #ResourceManagement #CommunityEngagement #Partnerships

Streamlining Volunteer Screening for Safer Schools Ensuring the safety of students is non-negotiable, and that’s why ezVolunteer offers a comprehensive, automated screening process🛡️. Schools can use the platform to conduct national background checks on all volunteers when they register, ensuring that only those who meet safety requirements are approved✅, and only approved volunteers are allowed to sign-in at the front office. If volunteer background results need further review, volunteers are notified that their status is pending and HR is automatically notified that they need to sign-in and check the screening results. The platform tracks each volunteer’s screening status and last screening dates and notifies 📝the volunteer when it’s time to re-verify their account information and get re-screened. Automated reverification can be configured to run at whatever frequency your district requires. By automating the screening process, ezVolunteer significantly reduces administrative burden while keeping campuses safe. In our next post, we’ll explore how the platform helps schools track volunteer hours and measure their impact on school activities. #VolunteerScreening #SchoolSafety #BackgroundChecks #VolunteerManagement #SafeSchools #ezVolunteer

Managing student check-ins and check-outs⏱can be complex, especially across large campuses, with multiple entries. With ezVisitor, schools can automate the process, ensuring every arrival and departure is logged in real-time. For late arrivals you can print a ‘tardy’ pass🚪for the student to take to their classroom teacher. Acceptable reasons why students arrive late or leave early can be configured for your school system, and can be an especially useful feature for circumstances like extracurricular or work-based learning activities. If your district issues Student IDs📚, those can be used to scan students in and out, streamlining the process even more. Student records can be configured with enrollment at more than one location, depending on how your district operates. Because ezVisitor is part of our Enterprise-by-design platform, you can easily track any student’s arrival and departure at all enrolled campuses. Parents can receive notifications when their children check in or out, or they are checked in or out by another Approved Pick-up, providing transparency and peace of mind. Learn more about how ezVisitor covers your on-campus tracking needs at our Relatrix website. Tags: #StudentCheckIn #CampusManagement #StudentSafety #ParentTransparency #CampusSecurity #SchoolAttendance #ezVisitor

Gone are the days of paper forms 📝and time-consuming registration processes. With ezVolunteer, volunteers can easily register online from any device and in any language. They can provide their contact information and whether they wish to receive notifications about future volunteer opportunities. They can select their affiliations, preferred schools, and volunteer  interests in just a few clicks. You can even include volunteer orientation videos as part of the registration process. Our award-winning volunteer platform performs real time screening 🔍 when registration is complete. Volunteers🧑 are notified immediately whether they are approved or under review, and district staff are alerted if screening results need their attention. All this saves time for administrators and ensures that every volunteer is fully documented. Real time dashboards at each campus and districtwide track the number of new volunteers, and their affiliations and interests. ezVolunteer is the right answer for managing your school volunteers, whether you operate a single site school, a large metropolitan district, or a statewide network. Tags: #VolunteerRegistration #CommunityEngagement #VolunteerManagement  #ParentVolunteers #VolunteerOpportunities

At Relatrix, we understand the importance of engagement between schools🏫 and community partners, whether they are businesses, non-profits or other organizations that have an interest in helping your staff and students. If your district believes a central coordinating function is important, our ezPartner platform helps ‘operationalize’ your partner strategy to recruit, engage and track partners, whether they work with a single school or across your district. No more partners saying, ‘We don’t know who to contact or what schools need’, or ‘We don’t hear from anyone once we complete a project or program’. And no more campus staff saying, ‘We can’t find partners who can help meet our needs.’ ezPartner streamlines 📊the process of onboarding district partners; building a comprehensive inventory of partner resources; compiling a catalog of school needs; and tracking which partners and schools work together, and what outcomes result from that collaboration. Keep an eye on this thread, and  find out how ezPartner can enhance engagement and drive results for your district! Tags: #CommunityEngagement #CommunityPartnerships

Managing visitor access to multiple campuses can be challenging, but ezVisitor simplifies the sign-in and sign-out process📝 from start to finish. Each location can be set up with either a front desk station, where staff perform the sign-in and out process for visitors, or they can operate with a ‘self-service’ kiosk station🎟️, as well. This allows returning visitors to sign-in on their own, without taking up staff time. With its user-friendly interface, schools can sign in visitors, issue temporary badges, and track the purpose of each visit in real-time. Our SaaS platform keeps all visitor data securely stored🔐, making it accessible to administrators whenever and wherever needed. Whether it's parents, contractors, or vendors, ezVisitor ensures that every individual who enters your campus is properly recorded, adding an extra layer of security. Tags: #SchoolSecurity #CampusManagement #EdTechForEducation #VisitorTracking #SafetyMatters