Accounts Payable Specialist

POSITION SUMMARY: The Accounts Payable Specialist is responsible for invoice coding, payment processing and vendor statement reconciliation.

REPORTS TO: Controller

SUPERVISES: N/A

ESSENTIAL RESPONSIBILITES:

• Matching invoices to statements, entering vendor information and coding company expenses into the accounting software, and obtaining approval to pay invoices.
• Setting up new vendors in accounting software
• Facilitate vendor communication during discrepancies.
• Manage office credit card expenses, including entry and balancing to statements.
• Processing 1099’s

OTHER RESPONSIBILITIES:

• Assists with budgetary process and research as needed.

EDUCATION AND/OR EXPERIENCE:

• One to three years of related Accounts Payable experience.

COMPETENCIES:

• Exceptional keyboarding skills including EXCEL.
• Excellent interpersonal, written, and verbal communication skills.
• Detail oriented with strong organizational skills.
• Quality of work reflects efficiency and accuracy.
• Ability to obtain knowledge and skills on the job or through educational courses.
• Polite, professional, and courteous.
• Proactive and adaptable with the ability to multi-task and work independently in fast paced environment.

PERSONAL DEVELOPMENT:

• The Accounts Payable Specialist will be required to maintain an understanding of basic accounting principles and spreadsheets.
• Opportunity to attend educational seminars related to Accounting and Accounts Payable best practices.

PHYSICAL DEMANDS AND WORK ENVIRONMENT (per ADA guidelines):

• Physical Activity: Fingering (Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.), repetitive motion, standing, stooping, reaching, walking, lifting, verbal communication.
• Physical Requirements: Sedentary work.
• Staff member is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned.

In addition to the expectations listed above, each employee must demonstrate a commitment to the organization’s Values, Standards of Conduct, Standards of Care and Vision for Life principles.