Administrative Assistant / Administrative Services

Job Responsibilities

With our Agency's mission to support the recovery of people with mental illnesses, we provide a complete array of medical and support services for children, adults, and families throughout South Carolina.

• This position is located at the 1135 Gregg Hwy, Aiken, SC 29801
  
  

Job Purpose

• Performs a variety of administrative support functions at ABMHC.
  
  

Job Functions

• Assists with administrative coverage to include but not limited to front desk/reception operations, patient registration, and medical records.
• Follows policies and procedures to ensure agency outcomes are met as noted on planning stage.
• Assist with scheduling and rescheduling appointments.
• Conducts required audits to include but not limited to: medical records, patient registration and engagement services.
• Participates in supervision meetings, training and agency meetings and complies with corporate compliance and risk management policy and plan.
• Participates in Cultural Affairs training and demonstrates effective use of social and interpersonal knowledge and skills.
• Assists with taking vitals for MDs/APRNs.
• Provides quality customer service to stakeholders (patients, staff, community partners).
• Performs other duties as needed
  
  

Minimum And Additional Requirements

State Minimum Requirements:

• A high school diploma and work-related experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.
  
  

Agency (Facility) Preferences:

• One year experience working in a healthcare setting and experience providing administrative services.
  
  

Preferred Qualifications

Agency (Facility) Preferences:

• Knowledge of the principles, policies and practices of office management.
• Knowledge of relevant laws, regulations, policies, and organizational functions.
• Ability to communicate effectively.
• Ability to exercise judgement and discretion.
• Ability to train other employees.
• Knowledge of SCDMH/State financial policies.
• Employee receives general supervision and support from immediate supervisor.
• Responsible for adhering to DMH/ABMHC policies and procedures.
• Ability to lift 5lbs.
• Operate a state vehicle (as applicable to position).
• Position is considered essential and may be called back during crises/disasters/emergencies.
• Travel to all sites may be required.
• Bilingual abilities in English and Spanish (or another language) are a plus.
  
  

Additional Comments

The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex – including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.

South Carolina is making our Veterans a priority for employment in state agencies and institutions.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. Please account for any and all gaps of employment in your application. A resume will not be accepted in lieu of application completion nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave accrual per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs
  
  

ABMHC invites you to share our vision and passion for serving others!!!

• Take this opportunity to be part of a multi-disciplinary team that makes a difference in the lives of others.
• Gain valuable on the job training, expertise and skills in evidence-based treatment, problem solving, communication and networking.
• Be part of an innovative and diverse workforce of dedicated public mental health leaders.
• Receive personalized coaching from a licensed and experienced clinician, with the opportunity for clinical supervision for licensure.
• Opportunity for enhanced clinical training through conferences, consultation groups, and trainings on EBPs (Trauma Focused Cognitive Behavioral Therapy, DBT, Motivational Interviewing, Substance Use Disorders, EMDR).