Administrative Assistant - Americas
Administrative Assistant - Americas
Tiffany & Co.
New York, NY
See who Tiffany & Co. has hired for this role
Pay found in job post
Retrieved from the description.
Base pay range
The Administrative Assistant supports the administrative needs of select Vice Presidents of the America’ Executive team. Specific responsibilities include: calendar management, travel coordination, expense processing, office management and meeting coordination. This role also collaborates with other administrative assistants and members of the Executive Committee.
Key Accountabilities
Calendar Management:
- Proactively manage daily calendars and resolve scheduling conflicts
- Prepare and maintain master calendar which includes departmental vacation schedules and travel schedules
- Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations)
- Create travel itineraries
- Prepare accurate expense reports through ExpenseVisor
- Communicate and liaise with the team to properly inform calendar and project management
- Create and compile detailed PowerPoint presentations for Senior management and general meetings
- Assist in the logistical preparation for meetings and interviews including reserving conference rooms for VPs, ordering meals, liaising with IT, etc.
- Assist in the organization of files for VPs
- Process invoices through accounts payable / expense visor system
- Support ad hoc project requests
- Distribute mail and coordinate shipping with the mailroom
- 5+ years of previous administrative assistant experience working with high level or multiple executives
- Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint
- Must be discrete due to exposure of highly confidential client information
- Ability to multitask and prioritize workload
- Must have excellent organizational skills
- Strong communication skills
- Ability to work independently
- Former retail environment experience is preferred
- Bachelor's degree preferred
-
Seniority level
Associate -
Employment type
Full-time -
Job function
General Business, Management, and Human Resources -
Industries
Retail Apparel and Fashion, Retail Luxury Goods and Jewelry, and Retail
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