Administrative Assistant
Company: American Skin Association
Position: Administrative Assistant
Employment Status: Full-Time, Exempt
Reports To: Executive Vice President
Office Location: Midtown, NYC Office
Job Summary:
American Skin Association (ASA), a 501(c)3 nonprofit organization, with the mission of advancing research in skin biology and championing skin health, particularly among children, is seeking an Administrative Assistant. The Administrative Assistant has a vital role in supporting a nonprofit organization in the medical community.
Job Specific Responsibilities and Duties:
New York pay range
$65,000—$75,000 USD
Position: Administrative Assistant
Employment Status: Full-Time, Exempt
Reports To: Executive Vice President
Office Location: Midtown, NYC Office
Job Summary:
American Skin Association (ASA), a 501(c)3 nonprofit organization, with the mission of advancing research in skin biology and championing skin health, particularly among children, is seeking an Administrative Assistant. The Administrative Assistant has a vital role in supporting a nonprofit organization in the medical community.
Job Specific Responsibilities and Duties:
- Providing day-to-day administrative support to the organization and leadership
- Drafting correspondence such as emails, acknowledgement & outreach letters, press releases, executive summaries, statements, and reports
- Scheduling meetings, taking detailed and accurate minutes, and keeping records
- Preparing materials for all board and committee meetings
- Supporting the grant administration process
- Assisting with the planning of conferences/symposiums/award ceremonies and coordinating production of the collateral materials needed (videos, brochures, standing banner, etc.)
- Providing event and fundraising support
- Preparing and processing invoices, financial statements, checks and to track & record financial data
- Processing forms and transactions (financial, travel, reimbursements/expenses); maintaining records and databases
- Coordinating space and office organization; purchasing and managing supplies and equipment
- Effectively communicating with and management of vendors
- Contributing to the continued growth of the organization
- Manage ongoing and special projects
- Adhering to all company policies and procedures
- Bachelor's Degree required with 2-3 years of experience
- Prior administrative experience required
- Prior nonprofit organization experience preferred
- Exceptional organizational skills and attention to detail
- High proficiency in Microsoft Word and Excel and applicable PC hardware
- Excellent verbal and written communication skills
- Proficient in basic office math
- Able to work independently, as well as part of a small team
- Must be able to work in-person (5 days/week)
New York pay range
$65,000—$75,000 USD
-
Seniority level
Entry level -
Employment type
Full-time -
Job function
Administrative -
Industries
Technology, Information and Internet
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