Administrative Assistant

The Howard Hughes name is synonymous with an unrelenting passion for excellence. While his achievements in aviation and on the silver screen are legendary, it was his investments in real estate that form the foundation of our company. With passion, determination, and limitless imagination, he built one of the great American empires of the 20th century.

Today, our company carries forward the collective legacy of four innovative placemakers—James Rouse, George Mitchell, Victoria Ward, and Howard Hughes—who transformed the idea of what a community can be, envisioning a self-sustaining ecosystem that prizes inclusion, conservation, and innovation and fosters a strong social fabric to improve the lives of all residents, consumers, and tenants.

Dedicated to innovative placemaking, Howard Hughes owns, manages, and develops award-winning large-scale master planned communities and mixed-use developments including: the Seaport in New York City; Downtown Columbia® in Maryland; The Woodlands®, The Woodlands Hills®, and Bridgeland® in the Greater Houston, Texas area; Summerlin® in Las Vegas; Teravalis ™ in the Phoenix West Valley; and Ward Village® in Honolulu, Hawa i'i .

At Howard Hughes, our mission is to help people discover new ways of experiencing life. We aspire to be the most creatively driven real estate company and are committed to a culture of that fosters curiosity and empowers every employee to find their story in this great organization.

About The Role

Provide administrative and secretarial support to the Planning Department. Exercise judgement and skill in helping the SVP, Strategic Planning & manage the administrative aspects of a multi-person planning and administrative staff. Assist with special projects as assigned.

What You Will Do

• Performs high-level, administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information.
• Prepares communications with various stakeholders such as design consultants and municipal department contacts at the City of Las Vegas, Clark County, and various municipal agencies.
• Participates in administrative functions such as budgeting or developing spreadsheet tracking reports.
• Assist with contract process, maintain insurance certificates and various data entry.
• Contacts are with executives, managers, other employees and customers mainly to assist with information exchange, problems and requests.
• Assists in daily business of managers, which includes general office work, answering phones, greeting guests and word processing, sorting and distributing mail.
• Research, prepare and edit reports and presentations
• Manage all meeting coordination details including location (if required), catering, AV equipment, meeting materials, etc.
• Schedules meetings/conference calls and appointments, makes travel arrangements, as needed.
• Prepare and reconcile expenses.
• Assist with monthly reconciliation process.
• Other duties as assigned.
  
  

About You

• College degree or equivalent.
• Minimum 5 years of Administrative Support experience.
• Professional interaction with clients and vendors.
• Highly proficient in MS office applications: Word, Excel, Power Point, Outlook.
• Build positive working relationships with employees at all levels within the organization.
• Knowledge of architecture, planning, construction and engineering terminology is recommended.
• Exercise sound judgment when making decisions.
• Able to meet deadlines as necessary.
• Effectively work with minimal supervision.
• Strong Organization and Attention to Detail skills.
• Exceptional Communication Skills both verbal and written.
• Good problem solver/creative thinker.
• “Can-do” attitude, pro-active and resourceful.
• Maintains confidentiality.
• Experience with following software preferred: e-Builder, Salesforce, Coupa, and Concur.
  
  

This job description is not meant to be an “all-inclusive” list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. Howard Hughes reserves the right to change or modify job duties as necessary based on business necessity.