Administrative Assistant

This position will facilitate construction services related to contracts, public bidding processes, change orders, work orders, and pay applications. The position requires the ability to meet deadlines with great detail and accuracy while working collaboratively across different groups at the firm.

Responsibilities

Generate and coordinate all construction documents, including but not limited to the following:

• Contracts, including contract documents, bid proposals, bonds, and insurance certificates.
• Pay applications, change orders, and work orders
• Obtain, maintain, and manage data, information communication, and approval required by the project and all applicable parties.
• Coordinate advertising and construction solicitations
• Schedule pre-bid and pre-construction meetings
• Coordinate and schedule agency inspections, including obtaining all required documents and submitting them to government agencies, as required
• Coordinate execution of construction-related documents
• Prepare any construction documents needed, follow and/or establish policies and protocols for construction-related items
• Coordinate with staff as needed
• This role requires clear communication between multiple parties, including contractors, engineers, agency representatives, and clients.

Requirements

• College Degree preferred but not required.
• Proficiency in Microsoft Office Suite Programs with exceptional Excel skills. Proficiency in ProCore and Bluebeam is preferred.
• The ability to apply experience in accounting, cost control, administrative, and personal interaction in a professional environment.
• Possess excellent time management skills
• Ability to complete assigned tasks and meet deadlines
• Ability to solve problems and work independently, as well as part of a team
• Possess excellent and professional verbal and written communication skills
• Maintain professional appearance and behavior
• Well-organized and detail-oriented
• An ideal candidate would have experience in the infrastructure construction industry, but it is not required.

Education:

· Bachelor’s degree in business administration

· Equivalent work experience will be considered.