Position Summary: We are seeking a highly organized and proactive Administrative Assistant to join our team. The Administrative Assistant will provide essential support to ensure efficient operation of the office. This role involves handling a wide range of administrative and executive support-related tasks, making it possible for the team to work efficiently and effectively.
Key Responsibilities:
Perform general administrative duties, including answering phones, managing correspondence, scheduling meetings, and maintaining calendars.
Assist with the preparation of reports, presentations, and other documents.
Manage office supplies inventory and place orders as necessary.
Handle incoming and outgoing mail and deliveries.
Maintain and organize filing systems, both electronic and physical.
Coordinate travel arrangements and itineraries for team members.
Assist in planning and organizing company events, meetings, and conferences.
Support HR-related tasks such as onboarding new employees and maintaining employee records.
Provide administrative support to senior executives and other team members as needed.
Manage and maintain office equipment, ensuring they are in good working order.
Handle confidential information with discretion and maintain data privacy.
Perform other related duties and special projects as assigned.
Qualifications:
High school diploma or equivalent; associates or bachelors degree preferred.
2+ years of experience in an administrative or office support role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Ability to multitask and prioritize tasks effectively.
Attention to detail and problem-solving skills.
Professional demeanor and strong interpersonal skills.
Ability to work independently and as part of a team.
Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Staffing and Recruiting
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